The Newcastle upon Tyne Hospitals NHS Foundation Trust
An exciting opportunity has arisen for a reliable, well-organised and highly efficient candidate interested in the post of Medical Secretary/ Support Secretary to work within the Family Health Board to support the Fertility Administration Team based at the Centre For Life. We are looking to recruit a person who will work well within a small admin team who work closely together to support each other, therefore while the candidate must be able to prioritise and manage their own workload, an enthusiastic and flexible approach is necessary. Interview Date: 11 February 2025 30 Hours/week (4 days per week) NO AGENCIES PLEASE Main duties of the job
This role involves working closely with patients, medical, nursing and admin staff. The post holder will be required to provide an efficient administrative service to the clinicians and their teams. The ability to work independently and follow the policies and procedures for your department is essential. The successful candidate will be able to demonstrate excellent communication skills, flexibility, reliability and must have an organised approach to work. This role has variety and ad-hoc demands and post holders must possess excellent time management and planning skills. The position provides the opportunity to work within a very supportive and welcoming team and to further develop existing knowledge and skills. Previous administration/secretarial experience in an NHS environment is preferred but not essential as full training will be given. Job responsibilities
A welcoming personality and a caring nature are required for this role - as you will be dealing with very sensitive information, proven methods of validation to ensure confidentiality is maintained is essential and complying with HFEA code of practice. Working within a team of administrative staff within a busy fertility centre to provide a comprehensive administrative and secretarial support service to Consultants, Medical Staff and other clinical members of their team i.e. Specialist Nurses. Communicates with patients regarding appointments and admissions at the request of the team. Provide telephone and email cover for patient contact. Provide cover for Senior Team Leader as required. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you. Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first month's pay. Person Specification
Qualifications & Education
OCR / RSA III Knowledge & Experience
Experience of secretarial procedures Audio typing experience NHS secretarial experience Working Knowledge of NHS Systems e.g. eRecord Knowledge of Medical Terminology Skills & Abilities
IT skills to include office software packages Advanced keyboard skills including a high standard of word processing skills (e.g. OCR / RSA II or equivalent level qualification / experience) Ability to manage time effectively and work on own initiative Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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An exciting opportunity has arisen for a reliable, well-organised and highly efficient candidate interested in the post of Medical Secretary/ Support Secretary to work within the Family Health Board to support the Fertility Administration Team based at the Centre For Life. We are looking to recruit a person who will work well within a small admin team who work closely together to support each other, therefore while the candidate must be able to prioritise and manage their own workload, an enthusiastic and flexible approach is necessary. Interview Date: 11 February 2025 30 Hours/week (4 days per week) NO AGENCIES PLEASE Main duties of the job
This role involves working closely with patients, medical, nursing and admin staff. The post holder will be required to provide an efficient administrative service to the clinicians and their teams. The ability to work independently and follow the policies and procedures for your department is essential. The successful candidate will be able to demonstrate excellent communication skills, flexibility, reliability and must have an organised approach to work. This role has variety and ad-hoc demands and post holders must possess excellent time management and planning skills. The position provides the opportunity to work within a very supportive and welcoming team and to further develop existing knowledge and skills. Previous administration/secretarial experience in an NHS environment is preferred but not essential as full training will be given. Job responsibilities
A welcoming personality and a caring nature are required for this role - as you will be dealing with very sensitive information, proven methods of validation to ensure confidentiality is maintained is essential and complying with HFEA code of practice. Working within a team of administrative staff within a busy fertility centre to provide a comprehensive administrative and secretarial support service to Consultants, Medical Staff and other clinical members of their team i.e. Specialist Nurses. Communicates with patients regarding appointments and admissions at the request of the team. Provide telephone and email cover for patient contact. Provide cover for Senior Team Leader as required. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you. Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first month's pay. Person Specification
Qualifications & Education
OCR / RSA III Knowledge & Experience
Experience of secretarial procedures Audio typing experience NHS secretarial experience Working Knowledge of NHS Systems e.g. eRecord Knowledge of Medical Terminology Skills & Abilities
IT skills to include office software packages Advanced keyboard skills including a high standard of word processing skills (e.g. OCR / RSA II or equivalent level qualification / experience) Ability to manage time effectively and work on own initiative Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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