Medicines Governance Administrator

Job summary Seeking a dynamic and organised individual to join our Medicines Governance team to keep us on track and complement our existing team. Do you have a passion for organising and keeping things on track? Do you have great IT skills? Then we are looking for you! You will work alongside the team to manage diaries, support various projects and workstreams with meeting-associated activities (setting agendas, collating and sharing papers, taking minutes, etc.) and general administration and secretarial duties. We are a friendly and welcoming team and will support you with further development. Please note, we will close the advert early if we receive a high number of applications, so we advise you to apply as soon as possible. Main duties of the job Coordination and planning of Medical Governance Team meetings and resolving conflicting commitments. Diary management, arranging meetings and appointments via the calendar system with the Medicines Governance team and all Trust areas as required. Deal with and draft responses as necessary to incoming correspondence. General clerical work including printing, collating, scanning and shredding documents. Develop and maintain databases. Assist with drafting bulletins and written communications. Act as a central point of communication for all staff requiring information from the Medicines Governance Team. Establish and maintain efficient tracking and filing systems. Provide a high level of support to meetings, including compiling agendas, taking and preparing accurate and comprehensive minutes and action logs. Monitor and update medicines-related policies, procedures, and documents on a frequent basis. Liaise with procurement to obtain data on expenditure relating to medicines and assist in the publication of cost improvements. Person Specification Experience Essential Extensive experience working as a personal assistant or providing service and project support. Experience of working under pressure, with strict deadlines and dealing with a range of complex issues. Desirable Experience of working in the NHS. Education Essential NVQ or BTEC level 4 or equivalent experience. Management/Secretarial or equivalent relevant training/experience. Desirable Quality improvement qualification(s) or experience. Skills Essential Competence in the use of MS Office packages, able to process and present information effectively. Excellent verbal and written communication skills. Able to present information logically, concisely, and accurately in an engaging manner. Desirable Competence in the use of design software. Knowledge Essential Excellent organisation skills with the ability to apply appropriate judgement to deal with competing demands and high workloads. Ability to prioritise, screen and handle calls on behalf of a senior management team. Ability to develop and maintain effective working relationships with colleagues of all levels of the organisation. Ability to be flexible and adaptable and cope with frequent and unpredictable interruptions. Ability to work autonomously. Desirable Ability to support projects through the development and tracking of action logs and plans. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. From 6 April 2017, skilled worker applicants applying for entry clearance into the UK have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Employer details Employer name SECamb Address Nexus House 4 Gatwick Road Crawley RH10 9BG Employer's website

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