NHS Cheshire and Merseyside Integrated Care Board
Liverpool L3
£26,530 - £29,114 a year - Permanent
Job details
Location
Liverpool L3 Full job description
Main duties and responsibilities Communication & Relationships
Deal with staff and external organisations in a professional and courteous manner and maintain effective communication on behalf of the Medicines Management Team and Liverpool Place. Coordinate with other team members to provide flexibility and cover for absence. Communicate effectively with colleagues to support relevant meetings and share learning and priorities. Analytical & Judgement Skills
Manage incoming correspondence and emails, assess and prioritise own workload within given timeframe to meet business schedules. Identify errors or problems, take action as necessary to resolve and/or notify line manager. Support projects by developing and identifying resources required, ensuring all materials and resources are current and appropriate. Ability to analyse and interpret information. Monitor attendance at meetings and identify any quoracy issues in advance of meetings. Prioritise workload and escalate any issues which may impact on the smooth running of meetings. Ability to use and update Electronic Staff Record (ESR) staff information. Planning & Organisation Skills
Deal with incoming post and electronic communication on behalf of the Medicines Management team and prioritise urgent and routine correspondence, including that of a confidential and sensitive nature, exercising independent judgement to initiate appropriate action. Provide routine office support as required. Support the processing of Freedom of Information Requests and Subject Access Requests as required by the team. Responsible for the facilitation of Committee and operational level meetings, managing the process, preparing agendas, taking, producing and circulating accurate minutes and action log of meetings, arranging venues and refreshments as appropriate. Develop and maintain the meeting cycle schedule, arranging dates of meetings and setting deadlines for paper distribution/submission, and to follow up as necessary. Assist the Chair to develop and prepare the agendas for the ICB/committee and other meetings. Collate and distribute agenda and supporting papers both internally and externally. Make necessary arrangements to ensure the smooth running of meetings, including booking appropriate venues and catering requirements. Follow up actions arising from meetings. Maintain the conflicts of interest register and decision log from meetings, producing annual reports. Develop and maintain an electronic filing system for meetings. Attend meetings or other events where required, taking minutes, providing administrative support, and taking follow-up action as required. Develop, manage, and maintain office systems, including paper and electronic files, ensuring that information is appropriately and securely stored, filed, and retrievable. Support and co-ordinate the work plan for the Medicines Management Team. Co-ordinate Medicines Management meetings, including arranging venue, drafting agendas, and distributing papers to attendees. Assist with projects and research information, maintain records, and compile reports on various subjects as appropriate and when required by the Medicines Management Team.
#J-18808-Ljbffr
Location
Liverpool L3 Full job description
Main duties and responsibilities Communication & Relationships
Deal with staff and external organisations in a professional and courteous manner and maintain effective communication on behalf of the Medicines Management Team and Liverpool Place. Coordinate with other team members to provide flexibility and cover for absence. Communicate effectively with colleagues to support relevant meetings and share learning and priorities. Analytical & Judgement Skills
Manage incoming correspondence and emails, assess and prioritise own workload within given timeframe to meet business schedules. Identify errors or problems, take action as necessary to resolve and/or notify line manager. Support projects by developing and identifying resources required, ensuring all materials and resources are current and appropriate. Ability to analyse and interpret information. Monitor attendance at meetings and identify any quoracy issues in advance of meetings. Prioritise workload and escalate any issues which may impact on the smooth running of meetings. Ability to use and update Electronic Staff Record (ESR) staff information. Planning & Organisation Skills
Deal with incoming post and electronic communication on behalf of the Medicines Management team and prioritise urgent and routine correspondence, including that of a confidential and sensitive nature, exercising independent judgement to initiate appropriate action. Provide routine office support as required. Support the processing of Freedom of Information Requests and Subject Access Requests as required by the team. Responsible for the facilitation of Committee and operational level meetings, managing the process, preparing agendas, taking, producing and circulating accurate minutes and action log of meetings, arranging venues and refreshments as appropriate. Develop and maintain the meeting cycle schedule, arranging dates of meetings and setting deadlines for paper distribution/submission, and to follow up as necessary. Assist the Chair to develop and prepare the agendas for the ICB/committee and other meetings. Collate and distribute agenda and supporting papers both internally and externally. Make necessary arrangements to ensure the smooth running of meetings, including booking appropriate venues and catering requirements. Follow up actions arising from meetings. Maintain the conflicts of interest register and decision log from meetings, producing annual reports. Develop and maintain an electronic filing system for meetings. Attend meetings or other events where required, taking minutes, providing administrative support, and taking follow-up action as required. Develop, manage, and maintain office systems, including paper and electronic files, ensuring that information is appropriately and securely stored, filed, and retrievable. Support and co-ordinate the work plan for the Medicines Management Team. Co-ordinate Medicines Management meetings, including arranging venue, drafting agendas, and distributing papers to attendees. Assist with projects and research information, maintain records, and compile reports on various subjects as appropriate and when required by the Medicines Management Team.
#J-18808-Ljbffr
