Office Administrator

Job Summary AIS is expanding their team and we are looking for a confident and professional candidate to assist the office manager. Administrators are responsible for keeping office documents organised and they perform a range of tasks to support the staff. They work with our team to ensure that an office is organised and that daily tasks are completed efficiently. Admin Assistants have a wide range of duties to complete, and they must be willing to take on extra administrative tasks as and when required by colleagues and managers. Admin Assistants are required to perform assorted administrative duties such as answering phone calls, managing company social media accounts, dealing with invoicing, and contacting leads. Their primary duties and responsibilities include: Responsibilities Dealing with incoming and outgoing correspondence Data entry, retrieval and database maintenance Filing and archiving Creating and managing documents, spreadsheets, presentations, and Excel Compiling reports Managing diaries for team members Scheduling meetings, taking minutes, and arranging conferences and events Speaking to customers and clients to answer queries and resolve issues Acting as a point of contact for customers, clients, or suppliers via email, over the phone, or in person Welcoming visitors to the building, organising security clearance, and showing them to meetings Booking meeting rooms for colleagues and arranging meeting schedules Organising filing systems and updating office databases Processing invoices, tracking receipts, inputting expenses, and other basic bookkeeping tasks Arranging travel plans and hotel stays for staff members Ordering new office equipment, such as stationery, printer refills, or staff uniforms Scheduling office meetings between teams, managers, and departments Responding to questions and requests for information Qualities and Experience Excellent communication and interpersonal skills Accounts experience - bookkeeping procedures, invoicing, Excel data reporting (Preferred but not essential) Organisational skills IT literate with good typing skills and confident using a range of programmes including Outlook and Microsoft Office (Excel, Word & PowerPoint) Time management skills and the ability to prioritise their workload effectively Customer service skills Data entry skills Monitoring accounts payable and accounts receivable Problem-solving skills and the ability to come up with creative solutions to issues Able to work with a team, take direction from others, and collaborate effectively Job Details Job Type : Part-time Salary : Not Disclosed Location : Hoylake, Wirral Email C.V to: Info@aisbuildingservices.co.uk Pay : £12.00-£14.00 per hour Expected hours : No less than 16 per week Benefits : Flexitime Free parking On-site parking Schedule : Monday to Friday Work Location : In person

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