Office Manager

(please note that 4 days are based in London, and one day is based in Bourne End as it is a multi-site role) Responsibilities: Opening and closing of the UK offices as a key holder and ensure internal staff are updated regarding key-holding, health & safety and fire protocols. Management of office travel (both domestic and international) including visas when needed, including the travel portal / provider management system. Management of office health and safety and suppliers such as cleaners, ad hoc caterers, maintenance to ensure the office and facilities are maintained and office inductions. Managing the fire alarm systems in the offices. Working alongside internal teams to answer phone and email enquiries. Event management for the office from corporate lunches through to summer parties and socials Assisting IT and HR with setting up and on-boarding new members of staff or exiting leavers, including note taking at HR meetings when required Diary and meeting room management for wider team meetings Managing mail, invoices & POs, credit card allocation as well as other administrative and reception duties Ensure ISO 27001 training is attended and all mandatory documents have been read to ensure working practices comply Managing the office supplies and organisation of mail, deliveries, and housekeeping. Coordination of all international offices including refurbishment, signage, furniture management, and general ad hoc issues that may arise. Review and implement / write risk assessments where necessary. Liaising with the management companies and leasing matters of offices Coordinating and managing any office related projects Experience Holding an office management position in a similar sized business and ideally multiple sites. Travel booking and office administration management. Managing 3rd party suppliers and contractors i., cleaning / maintenance / health and safety Diary management Basic reception duties Personal Skills Being proactive and organised Attention to detail. Excellent time management Flexible and adaptable

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