We have an exciting opportunity for an experienced, proactive, motivated Office Manager to ensure the smooth and efficient operation of the London office and to support our colleagues to do their best work there. This role serves as a central point of contact for employees, suppliers and clients, and is critical for maintaining an organised and professional work environment.
You will be based at our central London offices (Mayfair). This role requires experience in facilities/office management and requires strong organisational skills, superb communication across a variety of contexts and the ability to autonomously manage multiple tasks.
KEY RESPONSIBILITIES
Office Operations
Managing the day-to-day operations of the office, ensuring the overall efficiency of the workplace.
Welcome visitors and ensure they get the best from their time at the office.
Answer the telephone and direct calls appropriately or take accurate messages.
Manage meeting room bookings (including ‘shuffling’/reprioritising bookings when needed).
Order stationery and kitchen supplies.
Maintain office files.
Arrange training sessions.
Arrange gifts.
Track office-related expenses and assist with budgeting and purchasing processes.
Liaise with suppliers.
Organise in-house events, including catering.
Ensure office policies and procedures are followed and assist with the implementation of new systems and processes as needed.
Knowledgeable about policies to carry out tasks in the correct manner.
Knowledgeable about policies to be able to answer questions from colleagues.
Coordinate with IT to resolve technical issues and ensure office equipment is functioning properly.
Coordinate with building management to ensure the communal areas are functioning properly.
Act as a central point of contact for office communications and ensure smooth information flow across teams and departments.
Handling sensitive information, confidential communications and situations with discretion and integrity.
Ensuring the office space is safe and well-maintained, coordinating repairs and maintenance as necessary (some support is available from the Health & Safety Team).
Operationalising our commitment to sustainability.
The above is not an exhaustive list, and this role will require adaptability to the many tasks that are dealt with by the People Operations team.
SKILLS & COMPETENCIES
To be successful in this role, you will demonstrate:
Time management & prioritization skills
- the ability to effectively manage yourself and your workload is critical. Excellent interpersonal and communication skills (in English and/or other European languages)
- you must be able to organize your thoughts in a way that others find clear and compelling. Flexibility
- being an effective team player means being flexible in your approach and open to getting involved with new things. Intellectual Curiosity
- we are looking for someone who is truly interested in our profession and has the intellectual curiosity to delve deep into topics. IT Literacy
- you need to be comfortable with IT systems and working with data (you should have at least intermediate-level excel). Delivery focus
- the ability to proactively churn through work at pace and deliver quality outputs really matters! Strong critical thinking and problem-solving skills. Passion for our mission
– to generate a more sustainable future by leading the transition to clean energy. Our values : be a leader, build trust, be responsible, be innovative and ‘bring your alpha’. EXPERIENCE & QUALIFICATIONS Significant recent experience autonomously managing a reasonably sized professional office environment (100pp+). Ability to work autonomously. Aptitude for identifying issues, making decisions and implementing effective solutions. Positive attitude, with the ability to work collaboratively in a dynamic environment. Must be able to handle sensitive information with a high degree of confidentiality and professionalism. Excellent verbal and written communication skills; ability to interact professionally with employees, management, and clients. Ability to think proactively and solve problems independently. Proficiency with office software, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management systems. Have the legal right to work in the UK. HOW TO APPLY If you are interested in this opportunity, please follow the link to apply or send your application to careers@nextenergygroup.com. If you have been shortlisted for the next stage, we will be in contact within 14 days. By selecting “Apply” or sending us your CV, you indicate you have read and acknowledged NextEnergy Group’s Candidate Privacy Notice. DIVERSITY AND INCLUSION Our approach to diversity and inclusion is a natural extension of our values. Our entrepreneurial culture inspires us to try new things, be open to different viewpoints and be bold. Our Group is committed to cultivating and preserving a culture of connectedness that values difference and gives space for individual expression. We are committed to equal employment and advancement opportunity irrespective of race, color, ancestry, social background, religion, gender, national origin, sexual orientation, age, citizenship, marital status, disability and gender identity.
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- the ability to effectively manage yourself and your workload is critical. Excellent interpersonal and communication skills (in English and/or other European languages)
- you must be able to organize your thoughts in a way that others find clear and compelling. Flexibility
- being an effective team player means being flexible in your approach and open to getting involved with new things. Intellectual Curiosity
- we are looking for someone who is truly interested in our profession and has the intellectual curiosity to delve deep into topics. IT Literacy
- you need to be comfortable with IT systems and working with data (you should have at least intermediate-level excel). Delivery focus
- the ability to proactively churn through work at pace and deliver quality outputs really matters! Strong critical thinking and problem-solving skills. Passion for our mission
– to generate a more sustainable future by leading the transition to clean energy. Our values : be a leader, build trust, be responsible, be innovative and ‘bring your alpha’. EXPERIENCE & QUALIFICATIONS Significant recent experience autonomously managing a reasonably sized professional office environment (100pp+). Ability to work autonomously. Aptitude for identifying issues, making decisions and implementing effective solutions. Positive attitude, with the ability to work collaboratively in a dynamic environment. Must be able to handle sensitive information with a high degree of confidentiality and professionalism. Excellent verbal and written communication skills; ability to interact professionally with employees, management, and clients. Ability to think proactively and solve problems independently. Proficiency with office software, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management systems. Have the legal right to work in the UK. HOW TO APPLY If you are interested in this opportunity, please follow the link to apply or send your application to careers@nextenergygroup.com. If you have been shortlisted for the next stage, we will be in contact within 14 days. By selecting “Apply” or sending us your CV, you indicate you have read and acknowledged NextEnergy Group’s Candidate Privacy Notice. DIVERSITY AND INCLUSION Our approach to diversity and inclusion is a natural extension of our values. Our entrepreneurial culture inspires us to try new things, be open to different viewpoints and be bold. Our Group is committed to cultivating and preserving a culture of connectedness that values difference and gives space for individual expression. We are committed to equal employment and advancement opportunity irrespective of race, color, ancestry, social background, religion, gender, national origin, sexual orientation, age, citizenship, marital status, disability and gender identity.
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