The company
The Swatch Group Ltd is an international group active in the manufacture and sale of finished watches, jewellery, watch movements and components. Swatch Group supplies nearly all components required for the watches sold by its 17 watch and jewellery brands as well as by its two retail brands, Tourbillon and Hour Passion. The Group's production companies also supply movements and components to third-party watchmakers. The Swatch Group Ltd is also a key player in the manufacture and sale of electronic systems used in watchmaking and other industries. With its watch brands, it is also a leader in the field of sports event timing as official timekeeper and data-handler of most of the Olympic Games of the last decades and major international sports events. The Swatch Group Ltd has a unique emotional culture. Beauty, sensuality, emotions in watches are as much part of it as high-tech, quality and added value on the customer's wrist. Both, emotional poetry and innovation play an active part in the commitment to its customers. The Swatch Group Ltd was founded in 1983, by Nicolas G. Hayek. It grew out of the merger of two big Swiss watch groups, ASUAG and SSIH. The Group has since shown steady growth in key financials, leading to records. Today Swatch Group employs more than 33,500 people in over 50 countries.
Job description
Reporting directly to the Country Manager. The Assistant to the CM provides executive, administrative, and development support. Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CM. Serves as a liaison to the senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.
Role and Responsibilities:
Acting as a first point of contact, dealing with correspondence and phone calls on behalf of the CM. Managing diaries and organising meetings and appointments. Assisting the CM with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging travel plans, itineraries and agendas and compiling documents for meetings. Reminding the CM of important tasks and deadlines. Typing, compiling and preparing reports, presentations and correspondence. Managing databases and filing systems. Implementing and maintaining procedures/administrative systems for the CM. Liaising with staff, suppliers and clients on behalf of the CM. Collating and filing expenses for the CM. Administering miscellaneous tasks to support the Country Manager, which will vary according to the business area and to the manager's remit. Reviewing and prioritising all incoming emails, telephone calls and wide variety of internal and external enquiries and handling them when appropriate. Providing a professional point of contact whilst dealing with people of all levels. Preparing presentations for meetings and conferences. Monitoring, organising and maintaining the CM's diary and making appointments in Outlook. Producing documents, briefing papers, SOPs, reports and presentations. Collating documentation and relevant briefing papers for meetings. Carrying out a broad range of administrative duties to include expenses, processing invoices, raising Purchase Orders, electronic and paper filing. Providing general assistance to CM during meetings / presentations. Communicating with the general staff on the CM's behalf and coordinating logistics with high-level meetings both internally and externally. Profile
Essential Skills and Experience:
Significant experience operating as a PA or executive assistant to a senior management team with strong administration and organisational skills. Skill in composing letters, drafting proposals and preparing presentations with an excellent command of the English language. Excellent organisation skills. Detail-orientated. Ability to understand the business functions with all round commercial knowledge. The ability to communicate at all levels, building relationships whilst maintaining professionalism and sensitivity when dealing with colleagues at all levels. Dealing with external customers/partners. Enthusiasm, initiative and a pragmatic approach to problem solving. Experience of minute taking at a senior level. Polite telephone manner. Intermediate levels of proficiency with Microsoft Office programmes. Ability to prioritise and diplomacy. Discretion and confidentiality is essential.
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Acting as a first point of contact, dealing with correspondence and phone calls on behalf of the CM. Managing diaries and organising meetings and appointments. Assisting the CM with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging travel plans, itineraries and agendas and compiling documents for meetings. Reminding the CM of important tasks and deadlines. Typing, compiling and preparing reports, presentations and correspondence. Managing databases and filing systems. Implementing and maintaining procedures/administrative systems for the CM. Liaising with staff, suppliers and clients on behalf of the CM. Collating and filing expenses for the CM. Administering miscellaneous tasks to support the Country Manager, which will vary according to the business area and to the manager's remit. Reviewing and prioritising all incoming emails, telephone calls and wide variety of internal and external enquiries and handling them when appropriate. Providing a professional point of contact whilst dealing with people of all levels. Preparing presentations for meetings and conferences. Monitoring, organising and maintaining the CM's diary and making appointments in Outlook. Producing documents, briefing papers, SOPs, reports and presentations. Collating documentation and relevant briefing papers for meetings. Carrying out a broad range of administrative duties to include expenses, processing invoices, raising Purchase Orders, electronic and paper filing. Providing general assistance to CM during meetings / presentations. Communicating with the general staff on the CM's behalf and coordinating logistics with high-level meetings both internally and externally. Profile
Essential Skills and Experience:
Significant experience operating as a PA or executive assistant to a senior management team with strong administration and organisational skills. Skill in composing letters, drafting proposals and preparing presentations with an excellent command of the English language. Excellent organisation skills. Detail-orientated. Ability to understand the business functions with all round commercial knowledge. The ability to communicate at all levels, building relationships whilst maintaining professionalism and sensitivity when dealing with colleagues at all levels. Dealing with external customers/partners. Enthusiasm, initiative and a pragmatic approach to problem solving. Experience of minute taking at a senior level. Polite telephone manner. Intermediate levels of proficiency with Microsoft Office programmes. Ability to prioritise and diplomacy. Discretion and confidentiality is essential.
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