We are recruiting for an enthusiastic and proactive Personal Assistant for an 8-month fixed term contract to cover the current PA's maternity leave. You will be working closely to support our departing Finance Director, who is retiring, and the new Chief Finance Officer, as well as other senior members of the Finance and HR/OD Teams. If you are an experienced PA, who thrives on multi-tasking daily, can deal with highly sensitive, complex, and confidential matters, are flexible and adaptable, and enjoy interacting with colleagues at all levels up to Board level, we would like to hear from you. Ideally, you will be able to start in early March.
Closing date for applications is 8th January and interviews are planned for the 16th and 17th January, 2025.
NHS Resolution is a not-for-profit part of the NHS working for healthcare providers to resolve claims fairly and to share learning across the NHS and beyond. We provide a supportive environment for our staff with specialist training and the opportunity for personal development.
Main duties of the job
What you'll be doing: Providing secretarial support, including the coordination and management of activities within the remit of the CFO. Administrative support and diary management for other senior members of the Finance and HR/OD teams. Ensuring the smooth and efficient day-to-day running of the function, including coordinating logistics and content for team events. Providing secretariat support for key meetings. About us
NHS Resolution is an Arms Length Body of the Department of Health & Social Care. As a not-for-profit part of the NHS, our purpose is to provide expertise to the NHS to resolve concerns fairly, share learning for improvement, and preserve resources for patients. We have four key service areas: Claims Management:
delivering expertise in handling clinical and non-clinical claims to members of our Indemnity Schemes. Practitioner Performance Advice:
providing advice, support, and interventions in relation to concerns about the individual performance of Doctors, Dentists, and Pharmacists. Primary Care Appeals:
offering an impartial tribunal service for the fair handling of Primary Care contracting services. Safety and Learning:
supporting the NHS to better understand and learn from claims, concerns, and disputes; to target safety activity while sharing learning across the NHS. What do we have to offer?
At NHS Resolution, we strive to be an employer of choice. Some of the benefits we offer include access to the NHS Pension Scheme and a minimum of 27 days Annual Leave. We are also committed to supporting individuals in having a work-life balance, offering flexible working arrangements. Furthermore, we can offer a chance to gain extra skills and training, and with regular reviews and a clear plan, all employees can develop to their full potential. Job responsibilities
Please ensure that you read the job description carefully and that you address each of the requirements of the post in the person specification in your supporting statement sections as your application will be assessed against these criteria. Your online application should relate to the specific position you are applying for, and you are expected to highlight examples and achievements that demonstrate the competencies outlined in the job description and from the vacancy notice in your application form. Try to keep it structured and to the point. Please note that we do not accept CVs; therefore, your application must be via the NHS Jobs online application form. We are a Disability Confident Employer and welcome applications from candidates with a disability. If your application meets the minimum criteria for the vacancy as set out in the person specification, you are guaranteed an interview. Please note: If you require a Visa to work in the UK, NHS Resolution is currently unable to support any sponsorship requests. Person Specification
Supporting Statement
In this section, you need to demonstrate that you have read the published person specification and how you meet the essential and (where relevant) desirable criteria for this particular post. Please include your reasons for applying and take the opportunity to highlight your particular talents and strengths (what you feel you can personally offer - what is unique to you - what sets you apart from your peers). Please DO NOT include personal details or duplicate information already provided elsewhere in your application. Notice Period
What is your current notice period? Please add your notice length and comment if your notice period is negotiable. Location
What is your current location? Please add which location you are applying for: Leeds hybrid or homeworking. Skills and Abilities
Proficient IT skills and ability to use Microsoft Office packages (i.e., Outlook/Word/Excel/PowerPoint). Ability to draft accurate and well-presented correspondence to a high standard. Ability to plan and organise complex activities using a systematic, thorough, and logical approach. Excellent interpersonal skills that demonstrate diplomacy and professionalism. Excellent keyboard skills (at least 50 wpm with a 90% accuracy rate). Please continue your supporting statement in this section here. Experience
Significant experience of working as a Personal Assistant at Director/Senior level within complex organisations. Experience of providing very complex diary management to Director and Senior Managers. Experience of producing high-quality minutes of senior level meetings. Experience of coping well when under pressure from competing priorities, unpredictable requests, and interruptions. Experience of multi-tasking and organising complex, time-critical activities. Experience of working in an environment that requires adherence to confidentiality policies and procedures. Experience of creating content in PowerPoint for presentations. Experience in dealing with and organising large groups of people for coordinating meetings and events. £29,970 to £36,483 a year plus HCAS (London based only).
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What you'll be doing: Providing secretarial support, including the coordination and management of activities within the remit of the CFO. Administrative support and diary management for other senior members of the Finance and HR/OD teams. Ensuring the smooth and efficient day-to-day running of the function, including coordinating logistics and content for team events. Providing secretariat support for key meetings. About us
NHS Resolution is an Arms Length Body of the Department of Health & Social Care. As a not-for-profit part of the NHS, our purpose is to provide expertise to the NHS to resolve concerns fairly, share learning for improvement, and preserve resources for patients. We have four key service areas: Claims Management:
delivering expertise in handling clinical and non-clinical claims to members of our Indemnity Schemes. Practitioner Performance Advice:
providing advice, support, and interventions in relation to concerns about the individual performance of Doctors, Dentists, and Pharmacists. Primary Care Appeals:
offering an impartial tribunal service for the fair handling of Primary Care contracting services. Safety and Learning:
supporting the NHS to better understand and learn from claims, concerns, and disputes; to target safety activity while sharing learning across the NHS. What do we have to offer?
At NHS Resolution, we strive to be an employer of choice. Some of the benefits we offer include access to the NHS Pension Scheme and a minimum of 27 days Annual Leave. We are also committed to supporting individuals in having a work-life balance, offering flexible working arrangements. Furthermore, we can offer a chance to gain extra skills and training, and with regular reviews and a clear plan, all employees can develop to their full potential. Job responsibilities
Please ensure that you read the job description carefully and that you address each of the requirements of the post in the person specification in your supporting statement sections as your application will be assessed against these criteria. Your online application should relate to the specific position you are applying for, and you are expected to highlight examples and achievements that demonstrate the competencies outlined in the job description and from the vacancy notice in your application form. Try to keep it structured and to the point. Please note that we do not accept CVs; therefore, your application must be via the NHS Jobs online application form. We are a Disability Confident Employer and welcome applications from candidates with a disability. If your application meets the minimum criteria for the vacancy as set out in the person specification, you are guaranteed an interview. Please note: If you require a Visa to work in the UK, NHS Resolution is currently unable to support any sponsorship requests. Person Specification
Supporting Statement
In this section, you need to demonstrate that you have read the published person specification and how you meet the essential and (where relevant) desirable criteria for this particular post. Please include your reasons for applying and take the opportunity to highlight your particular talents and strengths (what you feel you can personally offer - what is unique to you - what sets you apart from your peers). Please DO NOT include personal details or duplicate information already provided elsewhere in your application. Notice Period
What is your current notice period? Please add your notice length and comment if your notice period is negotiable. Location
What is your current location? Please add which location you are applying for: Leeds hybrid or homeworking. Skills and Abilities
Proficient IT skills and ability to use Microsoft Office packages (i.e., Outlook/Word/Excel/PowerPoint). Ability to draft accurate and well-presented correspondence to a high standard. Ability to plan and organise complex activities using a systematic, thorough, and logical approach. Excellent interpersonal skills that demonstrate diplomacy and professionalism. Excellent keyboard skills (at least 50 wpm with a 90% accuracy rate). Please continue your supporting statement in this section here. Experience
Significant experience of working as a Personal Assistant at Director/Senior level within complex organisations. Experience of providing very complex diary management to Director and Senior Managers. Experience of producing high-quality minutes of senior level meetings. Experience of coping well when under pressure from competing priorities, unpredictable requests, and interruptions. Experience of multi-tasking and organising complex, time-critical activities. Experience of working in an environment that requires adherence to confidentiality policies and procedures. Experience of creating content in PowerPoint for presentations. Experience in dealing with and organising large groups of people for coordinating meetings and events. £29,970 to £36,483 a year plus HCAS (London based only).
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