PA to People & Culture and Marketing
Requisition ID: 8615
YOU In this FTC role you will be providing first-class PA support to the GB&I P&C Director, GB&I Marketing Director, and Global Head of People Excellence.
YOUR ROLE
Complex diary management for multiple diaries - schedule, arrange and monitor appointments, ensuring effective prioritisation and time management across different time zones
Act as a point of contact between the business and the Directors
Ensure all room bookings are managed for Directors' office days
Manage and submit expense claims on behalf of Directors via Concur
Support with planning of P&C and Marketing Team meetings and events
Manage the monthly P&C Team agenda, team roles and build the deck ahead of the meeting
Manage the monthly Marketing Leadership Team Agenda
Manage the weekly Marketing Huddle Agendas & team roles
Point of contact between internal requests and external agencies
Ensure all visitors for P&C and Marketing are booked into the building and have a host upon arrival
Raise purchase orders for the P&C & Marketing Teams via Coupa
Arrange payment for Legal Fees as instructed by People Partners
Assist the P&C Team with any large-scale meeting arrangements (People Manager Forums/Company Induction)
Track & Manage all spend on the P&C Purchasing-card (Payments, approvals, receipts)
Participate as a member of the PA team
Plan company-wide events with members of the PA Team (Christmas Parties).
WHAT YOU BRING
Previous experience within a Personal Assistant Role
Excellent IT skills including MS Outlook, Word, Excel, PowerPoint, Teams
A self-starter - able to take initiative and work independently
Able to deal with confidential information and always maintain discretion
Detail conscious, with outstanding planning and organisational skills (priorities, meetings, travel)
Meticulous, structured and system-oriented
A team player with excellent social and communication skills
Must be highly organised and have the ability to organise others
Builds trust across the Wider business and Senior Leaders
Flexible and adaptable
Used to working in a fast-paced, customer-focused environment
#J-18808-Ljbffr
YOU In this FTC role you will be providing first-class PA support to the GB&I P&C Director, GB&I Marketing Director, and Global Head of People Excellence.
YOUR ROLE
Complex diary management for multiple diaries - schedule, arrange and monitor appointments, ensuring effective prioritisation and time management across different time zones
Act as a point of contact between the business and the Directors
Ensure all room bookings are managed for Directors' office days
Manage and submit expense claims on behalf of Directors via Concur
Support with planning of P&C and Marketing Team meetings and events
Manage the monthly P&C Team agenda, team roles and build the deck ahead of the meeting
Manage the monthly Marketing Leadership Team Agenda
Manage the weekly Marketing Huddle Agendas & team roles
Point of contact between internal requests and external agencies
Ensure all visitors for P&C and Marketing are booked into the building and have a host upon arrival
Raise purchase orders for the P&C & Marketing Teams via Coupa
Arrange payment for Legal Fees as instructed by People Partners
Assist the P&C Team with any large-scale meeting arrangements (People Manager Forums/Company Induction)
Track & Manage all spend on the P&C Purchasing-card (Payments, approvals, receipts)
Participate as a member of the PA team
Plan company-wide events with members of the PA Team (Christmas Parties).
WHAT YOU BRING
Previous experience within a Personal Assistant Role
Excellent IT skills including MS Outlook, Word, Excel, PowerPoint, Teams
A self-starter - able to take initiative and work independently
Able to deal with confidential information and always maintain discretion
Detail conscious, with outstanding planning and organisational skills (priorities, meetings, travel)
Meticulous, structured and system-oriented
A team player with excellent social and communication skills
Must be highly organised and have the ability to organise others
Builds trust across the Wider business and Senior Leaders
Flexible and adaptable
Used to working in a fast-paced, customer-focused environment
#J-18808-Ljbffr
