Part Time Coordinator – Residential Sales and Lettings

Working for us 2 days per week, this is a fantastic opportunity for a Part Time Administrator/Coordinator to join our small, friendly residential Sales & Lettings team based in South Kensington. As Sales & Lettings Coordinator, you will be responsible for the provision of highly efficient administrative support to the team by undertaking a wide variety of tasks including call handling, typing and preparation of communications and legal documents, maintenance of file systems and diary management. We offer a competitive salary package which includes a fantastic benefits package including a variety of flexible benefits allowing you to choose those that suit your personal circumstances including purchasing additional leave, health cash plans, cycle to work scheme and so on! Main tasks: Produce accurate and well-presented documents including reports, client correspondence, presentations within agreed time frames Progressing tenancies: drawing up offer letters, contracts, switching over utilities, sending works orders, arranging pre-tenancy works such as check ins, professional cleaning, gas safety certificates, EICR. Organising the marketing of the properties including arranging photographs and floor plans and EPCs, creating brochures, window cards and organising advertising Liaising with tenants and landlords regarding incoming and outgoing tenancies. Copy typing, and drafting of letters, reports, invoices, property particulars etc. Input to diaries and organising meetings Carry out timely and accurate administration of databases Provide general administration support to the office including other partners, managers and staff as reasonably required Handling enquiries over the telephone or personally in reception and taking any necessary action General office duties such as filing, photocopying, etc. This job description is not exhaustive and the jobholder may be required to undertake additional relevant duties from time to time to ensure the smooth running of the team. What will it take to be successful? We are seeking someone who is reliable, pro-active and self-motivated with strong customer service and communication skills. You’ll be a strong team player, with the ability to work well under pressure to meet deadlines. You will also be IT literate and proficient in Microsoft Word, Excel and PowerPoint & Outlook and comfortable working with databases and any relevant software.

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