At Frieze we believe art is vital to communities and cultures. Bringing together galleries, artists, institutions, and art lovers all over the world to make art flourish.
Frieze is a media and events company that comprises three publications, frieze magazine, Frieze Masters Magazine and Frieze Week; and five international art fairs, Frieze London, Frieze LA, Frieze New York, Frieze Seoul and Frieze Masters; regular talks and summits, led by frieze editors; and frieze.com – the definitive resource for contemporary art and culture.
This role sits within the Fair Production side of the team and will report into the Partnerships Production Manager, who in turn, reports to the Head of Fair Production. The Production Partnerships Assistant is responsible for the coordination and administration of production related elements of partner activations at all five Frieze fairs. This role supports the Partnerships Production Manager in the successful delivery of all onsite activations.
Key Responsibilities and Accountabilities
Coordinate and attend meetings as required to take minutes and follow-up actions with other team members and/or wider Production team. Prepare and manage the Partnerships Production timelines. Maintain, update and reissue online Sponsor Production Manual across all Fairs to partners. Liaise with Partnerships team for necessary information. Support the Partnerships Production Manager with managing deadlines, collating and coordinating production, vehicle, staffing etc. Maintain Sponsor Production files with methodical record keeping pre and post Fairs. Additional administrative support to the Partnerships Production Manager and Head of Fair Production in all sponsor production-related activities on the Fairs, as required. Work alongside the Partnerships Production Manager to create, maintain and adapt best practices for project tracking and implementation. Please Note Overseas travel may be required for up to two weeks at a time to either the US or South Korea. Travel is subject to change depending on show requirements. Extended hours will be required when meeting project deadlines and when on site. Knowledge & Experience
Mandatory
Experience working in a fast-paced, high-pressure environment, ideally in events or the arts. Experience in providing excellent client service and maintaining strong relationships with external parties. Prior experience in working in an administrative or coordination role. Competent in the use of Microsoft Office, in particular Excel. Health & Safety qualification and/or experience. Clean Driving License. Experience working with multiple contractors. Skills & Abilities
Highly organised. Adaptable with excellent attention to detail. Self-motivated and able to take responsibility. Strong interpersonal and customer service skills. Ability to work both independently and as part of a team. Excellent attention to detail with a logical approach. Ability to calmly and effectively prioritise and execute tasks in a high-pressure environment. Excellent proven ability to problem-solve. Our Diversity & Inclusion Statement Frieze unites people in our love of the arts. We understand this can only be accomplished when we harness the entirety of our company and lead with a lens of diversity, equity, and inclusion in everything we do. Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.
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Coordinate and attend meetings as required to take minutes and follow-up actions with other team members and/or wider Production team. Prepare and manage the Partnerships Production timelines. Maintain, update and reissue online Sponsor Production Manual across all Fairs to partners. Liaise with Partnerships team for necessary information. Support the Partnerships Production Manager with managing deadlines, collating and coordinating production, vehicle, staffing etc. Maintain Sponsor Production files with methodical record keeping pre and post Fairs. Additional administrative support to the Partnerships Production Manager and Head of Fair Production in all sponsor production-related activities on the Fairs, as required. Work alongside the Partnerships Production Manager to create, maintain and adapt best practices for project tracking and implementation. Please Note Overseas travel may be required for up to two weeks at a time to either the US or South Korea. Travel is subject to change depending on show requirements. Extended hours will be required when meeting project deadlines and when on site. Knowledge & Experience
Mandatory
Experience working in a fast-paced, high-pressure environment, ideally in events or the arts. Experience in providing excellent client service and maintaining strong relationships with external parties. Prior experience in working in an administrative or coordination role. Competent in the use of Microsoft Office, in particular Excel. Health & Safety qualification and/or experience. Clean Driving License. Experience working with multiple contractors. Skills & Abilities
Highly organised. Adaptable with excellent attention to detail. Self-motivated and able to take responsibility. Strong interpersonal and customer service skills. Ability to work both independently and as part of a team. Excellent attention to detail with a logical approach. Ability to calmly and effectively prioritise and execute tasks in a high-pressure environment. Excellent proven ability to problem-solve. Our Diversity & Inclusion Statement Frieze unites people in our love of the arts. We understand this can only be accomplished when we harness the entirety of our company and lead with a lens of diversity, equity, and inclusion in everything we do. Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.
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