People Administrator (Systems & Operations)
Organisation:
The National Trust for Scotland Location:
Edinburgh (Remote working considered, must be in UK) JOB PURPOSE This job delivers wide and varied operational administrative support to the business, focused on routine/cyclical employee transactions. The role requires daily communication with managers at all levels across the business, guiding managers to ensure compliance with legislation and Trust policy and to promote best practice. It is a pivotal role ensuring our people data is accurately and appropriately recorded and managed both within and out with the People & Payroll System (People XD). KEY RESPONSIBILITIES AND ACCOUNTABILITIES Deliver routine/cyclical employee transactional administration including: Advising and challenging managers on the correct procedures to be followed in People-related activities such as: contractual changes Drafting and issuing employment contracts and processing employment correspondence End-to-end Recruitment process advice and guidance to applicants and management, including: how and where to best advertise vacancies how applicants access our roles and the benefits of working for the Trust the responsibilities of applicants and managers in the onboarding process Recruitment quality assurance, including pre-employment checking Supporting Lead Consultant and HRIS Analyst with pay award and pay progression processing As an active user of the Trust’s People & Payroll system ensure that its data is accurate and reliable, and it seamlessly drives and reflects people transactions and management information As required: Support general administration of the function, e.g. file management Participate in internal and external meetings REQUIRED QUALIFICATIONS, SKILLS, EXPERIENCE & KNOWLEDGE Demonstrable knowledge of the basic context of employment legislation, operations, and best practice. Demonstrable sound administrative experience within a People function (that supports a multi-site operation), including: Routine life-cycle activities (from recruitment to leavers processes); Liaising with external suppliers/contractors; General administration Highly proficient user of IT in general: word-processing, spreadsheets, presentations Confidence and ‘presence’ to be a highly-visible and highly-effective team member within the Department Flexibility to prioritise and re-prioritise workload in the face of changing demands
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Organisation:
The National Trust for Scotland Location:
Edinburgh (Remote working considered, must be in UK) JOB PURPOSE This job delivers wide and varied operational administrative support to the business, focused on routine/cyclical employee transactions. The role requires daily communication with managers at all levels across the business, guiding managers to ensure compliance with legislation and Trust policy and to promote best practice. It is a pivotal role ensuring our people data is accurately and appropriately recorded and managed both within and out with the People & Payroll System (People XD). KEY RESPONSIBILITIES AND ACCOUNTABILITIES Deliver routine/cyclical employee transactional administration including: Advising and challenging managers on the correct procedures to be followed in People-related activities such as: contractual changes Drafting and issuing employment contracts and processing employment correspondence End-to-end Recruitment process advice and guidance to applicants and management, including: how and where to best advertise vacancies how applicants access our roles and the benefits of working for the Trust the responsibilities of applicants and managers in the onboarding process Recruitment quality assurance, including pre-employment checking Supporting Lead Consultant and HRIS Analyst with pay award and pay progression processing As an active user of the Trust’s People & Payroll system ensure that its data is accurate and reliable, and it seamlessly drives and reflects people transactions and management information As required: Support general administration of the function, e.g. file management Participate in internal and external meetings REQUIRED QUALIFICATIONS, SKILLS, EXPERIENCE & KNOWLEDGE Demonstrable knowledge of the basic context of employment legislation, operations, and best practice. Demonstrable sound administrative experience within a People function (that supports a multi-site operation), including: Routine life-cycle activities (from recruitment to leavers processes); Liaising with external suppliers/contractors; General administration Highly proficient user of IT in general: word-processing, spreadsheets, presentations Confidence and ‘presence’ to be a highly-visible and highly-effective team member within the Department Flexibility to prioritise and re-prioritise workload in the face of changing demands
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