Social network you want to login/join with:
Perinatal Mental Health Clinical Administrator, Sheffield
Client:
Sheffield Health and Social Care NHS Foundation Trust Location:
Sheffield, United Kingdom EU work permit required:
Yes Job Reference:
a42f16a0a877 Job Views:
9 Posted:
23.01.2025 Expiry Date:
09.03.2025 Job Description:
Job Summary This is an exciting opportunity to join the specialist Perinatal mental health team as a clinical administrator. The post holder will be a core member of the Perinatal administration team providing comprehensive, effective, timely, and efficient administrative support. Working within policies and procedures, the post holder will manage their own workload and operate on their own initiative, seeking advice/support if required. There will be an expectation for the post holder to be highly motivated, flexible, and multi-skilled with excellent organisational skills. Main Duties of the Job Work effectively as part of an administration team. Manage incoming referrals into the service and coordinate with the duty and admin team. Ensure that all electronically held information is maintained in such a way that it is accessible to all relevant team members. Set up appropriate electronic filing systems to support this, ensuring filing systems and databases are kept up to date. Accurately collate and input data and produce statistics as and when required. Maintain diaries, arrange or re-arrange appointments, meetings etc. as required, exchanging verbal, electronic, and written information with patients, staff, and carers. Take minutes of meetings reflecting outcomes and actions as and when required, including preparation and distribution of agenda and minutes. Undertake general office procedures including photocopying, filing, and the distribution of mail including prescriptions. Implement and update office systems/procedures as required, in collaboration with the team. Answer and field telephone calls appropriately from a wide variety of sources where there may be barriers to understanding. Record telephone messages accurately and act promptly if urgent responses are needed. Provide cover for other administration staff when required and be flexible regarding working hours to meet the needs of the service. Maintain strict confidentiality in all aspects of work in line with Trust policies and the Data Protection Act. Plan/organise work using own initiative within set departmental parameters. Manage challenging conversations particularly with service users with the support of the team. Provide additional support for team members with agreed reasonable work adjustments. Order and receive supplies via NHS supplies online ordering system and non-stock requisitions. Work flexibly from base at Argyll House or home depending on demands and duties, complying with Trust policy. Provide Band 4 cover at times of absence such as to compile MDT lists and distribute as appropriate and record outcomes. Book interpreters and/or transcription for assessments and appointments for the clinical team. Undertake any additional duties as appropriate and delegated by the Senior Clinical Admin. Person Specification
IT Skills Essential Experience of previously using a range of IT packages. Desirable Experience of using electronic patient record systems. Qualifications Essential English and Maths GCSE or equivalent (grade C or above). Organisational Skills Essential Experience of having and using organisational skills in previous roles.
#J-18808-Ljbffr
Client:
Sheffield Health and Social Care NHS Foundation Trust Location:
Sheffield, United Kingdom EU work permit required:
Yes Job Reference:
a42f16a0a877 Job Views:
9 Posted:
23.01.2025 Expiry Date:
09.03.2025 Job Description:
Job Summary This is an exciting opportunity to join the specialist Perinatal mental health team as a clinical administrator. The post holder will be a core member of the Perinatal administration team providing comprehensive, effective, timely, and efficient administrative support. Working within policies and procedures, the post holder will manage their own workload and operate on their own initiative, seeking advice/support if required. There will be an expectation for the post holder to be highly motivated, flexible, and multi-skilled with excellent organisational skills. Main Duties of the Job Work effectively as part of an administration team. Manage incoming referrals into the service and coordinate with the duty and admin team. Ensure that all electronically held information is maintained in such a way that it is accessible to all relevant team members. Set up appropriate electronic filing systems to support this, ensuring filing systems and databases are kept up to date. Accurately collate and input data and produce statistics as and when required. Maintain diaries, arrange or re-arrange appointments, meetings etc. as required, exchanging verbal, electronic, and written information with patients, staff, and carers. Take minutes of meetings reflecting outcomes and actions as and when required, including preparation and distribution of agenda and minutes. Undertake general office procedures including photocopying, filing, and the distribution of mail including prescriptions. Implement and update office systems/procedures as required, in collaboration with the team. Answer and field telephone calls appropriately from a wide variety of sources where there may be barriers to understanding. Record telephone messages accurately and act promptly if urgent responses are needed. Provide cover for other administration staff when required and be flexible regarding working hours to meet the needs of the service. Maintain strict confidentiality in all aspects of work in line with Trust policies and the Data Protection Act. Plan/organise work using own initiative within set departmental parameters. Manage challenging conversations particularly with service users with the support of the team. Provide additional support for team members with agreed reasonable work adjustments. Order and receive supplies via NHS supplies online ordering system and non-stock requisitions. Work flexibly from base at Argyll House or home depending on demands and duties, complying with Trust policy. Provide Band 4 cover at times of absence such as to compile MDT lists and distribute as appropriate and record outcomes. Book interpreters and/or transcription for assessments and appointments for the clinical team. Undertake any additional duties as appropriate and delegated by the Senior Clinical Admin. Person Specification
IT Skills Essential Experience of previously using a range of IT packages. Desirable Experience of using electronic patient record systems. Qualifications Essential English and Maths GCSE or equivalent (grade C or above). Organisational Skills Essential Experience of having and using organisational skills in previous roles.
#J-18808-Ljbffr
