EP Group – Personal Assistant
EP Group is an award winning global packaging manufacturer with production facilities across Europe and South East Asia. We specialise in a range of paper and plastic based packaging products selling to many of the world’s largest retailers including Marks & Spencer, Amazon, Tesco and Starbucks.
PA / Personal Assistant
Role Purpose:
To provide administration and daily support to the Managing Director and Director based onsite at Yardley. As a growing business, the role of Personal Assistant is an exciting opportunity to be at the heart of a busy and thriving business. The role would suit someone who can multi task and manage changing priorities in a professional and efficient manner. Key Accountabilities – PA / Personal Assistant: Diary and strict time management Email management, including dictation Proactively formulate responses to emails on their behalf where possible Arranging meetings, calls and video calls between the Director and internal staff and external parties Regular international travel arrangements, including flight, train and hotel bookings Hospitality arrangements, including drinks for Directors and all visitors and daily hot lunch preparation Arranging medical appointments as and when required for the Director and other family members Recognizing business critical matters and raising them immediately with the relevant personnel Maintaining files; hard and soft copies Preparation and typing up of documents Arrangement of secure document sending and tracking Ensuring that business critical documents are filed in an appropriate and known server location and can be easily located when requested Post handling Making credit card payments as and when requested Obtaining and filing credit card and pro forma payment receipts General filing, record keeping and note taking as and when required Providing holiday and absence cover for up to 3 other Personal Assistants Other ad hoc tasks as requested by the Directors and Shareholders Essential Experience / Special requirements – PA / Personal Assistant: Experience of supporting at Director / Shareholder level Experience of Office 365 Keen attention to detail Discreet and confidential approach Ability to manage multiple tasks at any one time Confident, enthusiastic and positive personality
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To provide administration and daily support to the Managing Director and Director based onsite at Yardley. As a growing business, the role of Personal Assistant is an exciting opportunity to be at the heart of a busy and thriving business. The role would suit someone who can multi task and manage changing priorities in a professional and efficient manner. Key Accountabilities – PA / Personal Assistant: Diary and strict time management Email management, including dictation Proactively formulate responses to emails on their behalf where possible Arranging meetings, calls and video calls between the Director and internal staff and external parties Regular international travel arrangements, including flight, train and hotel bookings Hospitality arrangements, including drinks for Directors and all visitors and daily hot lunch preparation Arranging medical appointments as and when required for the Director and other family members Recognizing business critical matters and raising them immediately with the relevant personnel Maintaining files; hard and soft copies Preparation and typing up of documents Arrangement of secure document sending and tracking Ensuring that business critical documents are filed in an appropriate and known server location and can be easily located when requested Post handling Making credit card payments as and when requested Obtaining and filing credit card and pro forma payment receipts General filing, record keeping and note taking as and when required Providing holiday and absence cover for up to 3 other Personal Assistants Other ad hoc tasks as requested by the Directors and Shareholders Essential Experience / Special requirements – PA / Personal Assistant: Experience of supporting at Director / Shareholder level Experience of Office 365 Keen attention to detail Discreet and confidential approach Ability to manage multiple tasks at any one time Confident, enthusiastic and positive personality
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