Personal Assistant to GFS Divisional Finance Director page is loaded
Personal Assistant to GFS Divisional Finance Director
Apply locations Edinburgh time type Full time posted on Posted 2 Days Ago time left to apply End Date: January 17, 2025 (26 days left to apply) job requisition id 126712 End Date Thursday 16 January 2025 Salary Range £38,295 - £42,550 Flexible Working Options Hybrid Working, Job Share Job Description Summary An exciting opportunity has arisen to join us in the Group Finance Support and Finance Data & Analytics team (GFS & FDAO), a key function within the Finance community of LBG with c. 550 colleagues, as the Personal Assistant (PA) to the Divisional Finance Director (DFD). You’ll be the first point of contact for the team, providing secretarial and administrative support across varied tasks, whilst developing and maintaining strong relationships. This role involves a high level of prioritisation, diary, and inbox management, as well as collaborating across a wide network. You’ll need to work with a range of senior stakeholders, both internal and external. It is a fast-paced work environment, and you should be highly motivated and work well under pressure. We are committed to embracing a hybrid way of working, with at least 3 days in the office at our Edinburgh City Centre Hub. There may also on occasion be some travel involved. What you'll be doing: Sophisticated diary management of a demanding and fast-paced calendar. Coordinate meetings and events to achieve optimum time efficiency, as well as producing comprehensive information including agendas and briefing notes. Effective and proactive management of the Executive’s inbox, reviewing incoming emails and flagging urgent items as appropriate. Work closely with the team, always aligning to the priorities of the Executive. Arrange travel requirements, adhering to the travel policy and budget. Carry out a wide range of activities including team changes on Workday, expenses, invoices, electronic filing, resolving IT issues. Ensure day to day management, including record keeping, is kept to a high standard and is in line with the Executive Handbook, Group Policies, and standards. Accomplish work objectives by determining own work schedule and assigning short term tasks to others if necessary. Identify, monitor, and mitigate risks, calling out where appropriate. Use own initiative and judgement from knowledge of key issues as to what action needs to be taken and when more complex issues require escalation. What you’ll need: A highly qualified PA who is passionate about what they do. You’ll have strong written and oral communication skills and are a confident user of the Microsoft Office suite, particularly Outlook. Excellent organisational skills with the ability to plan in advance and be proactive. A keen eye for detail and be capable of reacting quickly to both internal and external business needs. You are flexible, collaborative, resilient and have a can-do demeanour. About working for us: Our focus is to ensure we're inclusive every day, building an organisation that reflects modern society and celebrates diversity in all its forms. We want our people to feel that they belong and can be their best, regardless of background, identity or culture. We were one of the first major organisations to set goals on diversity in senior roles, create a menopause health package, and a dedicated Working with Cancer initiative. And it’s why we especially welcome applications from under-represented groups. We’re disability confident. So, if you’d like reasonable adjustments to be made to our recruitment processes, just let us know. We also offer a wide-ranging benefits package, which includes: A generous pension contribution of up to 15% An annual bonus award, subject to Group performance Share schemes including free shares Benefits you can adapt to your lifestyle, such as discounted shopping 26 days’ holiday, with bank holidays on top A range of well-being initiatives and generous parental leave policies Want to do amazing work, that’s interesting and makes a difference to millions of people? Join our journey. At Lloyds Banking Group, we're driven by a clear purpose; to help Britain prosper. Across the Group, our colleagues are focused on making a difference to customers, businesses and communities. With us you'll have a key role to play in shaping the financial services of the future, whilst the scale and reach of our Group means you'll have many opportunities to learn, grow and develop. We're focused on creating a values-led culture, and our approach to inclusion and diversity means that we all have the opportunity to make a real difference, together.
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Apply locations Edinburgh time type Full time posted on Posted 2 Days Ago time left to apply End Date: January 17, 2025 (26 days left to apply) job requisition id 126712 End Date Thursday 16 January 2025 Salary Range £38,295 - £42,550 Flexible Working Options Hybrid Working, Job Share Job Description Summary An exciting opportunity has arisen to join us in the Group Finance Support and Finance Data & Analytics team (GFS & FDAO), a key function within the Finance community of LBG with c. 550 colleagues, as the Personal Assistant (PA) to the Divisional Finance Director (DFD). You’ll be the first point of contact for the team, providing secretarial and administrative support across varied tasks, whilst developing and maintaining strong relationships. This role involves a high level of prioritisation, diary, and inbox management, as well as collaborating across a wide network. You’ll need to work with a range of senior stakeholders, both internal and external. It is a fast-paced work environment, and you should be highly motivated and work well under pressure. We are committed to embracing a hybrid way of working, with at least 3 days in the office at our Edinburgh City Centre Hub. There may also on occasion be some travel involved. What you'll be doing: Sophisticated diary management of a demanding and fast-paced calendar. Coordinate meetings and events to achieve optimum time efficiency, as well as producing comprehensive information including agendas and briefing notes. Effective and proactive management of the Executive’s inbox, reviewing incoming emails and flagging urgent items as appropriate. Work closely with the team, always aligning to the priorities of the Executive. Arrange travel requirements, adhering to the travel policy and budget. Carry out a wide range of activities including team changes on Workday, expenses, invoices, electronic filing, resolving IT issues. Ensure day to day management, including record keeping, is kept to a high standard and is in line with the Executive Handbook, Group Policies, and standards. Accomplish work objectives by determining own work schedule and assigning short term tasks to others if necessary. Identify, monitor, and mitigate risks, calling out where appropriate. Use own initiative and judgement from knowledge of key issues as to what action needs to be taken and when more complex issues require escalation. What you’ll need: A highly qualified PA who is passionate about what they do. You’ll have strong written and oral communication skills and are a confident user of the Microsoft Office suite, particularly Outlook. Excellent organisational skills with the ability to plan in advance and be proactive. A keen eye for detail and be capable of reacting quickly to both internal and external business needs. You are flexible, collaborative, resilient and have a can-do demeanour. About working for us: Our focus is to ensure we're inclusive every day, building an organisation that reflects modern society and celebrates diversity in all its forms. We want our people to feel that they belong and can be their best, regardless of background, identity or culture. We were one of the first major organisations to set goals on diversity in senior roles, create a menopause health package, and a dedicated Working with Cancer initiative. And it’s why we especially welcome applications from under-represented groups. We’re disability confident. So, if you’d like reasonable adjustments to be made to our recruitment processes, just let us know. We also offer a wide-ranging benefits package, which includes: A generous pension contribution of up to 15% An annual bonus award, subject to Group performance Share schemes including free shares Benefits you can adapt to your lifestyle, such as discounted shopping 26 days’ holiday, with bank holidays on top A range of well-being initiatives and generous parental leave policies Want to do amazing work, that’s interesting and makes a difference to millions of people? Join our journey. At Lloyds Banking Group, we're driven by a clear purpose; to help Britain prosper. Across the Group, our colleagues are focused on making a difference to customers, businesses and communities. With us you'll have a key role to play in shaping the financial services of the future, whilst the scale and reach of our Group means you'll have many opportunities to learn, grow and develop. We're focused on creating a values-led culture, and our approach to inclusion and diversity means that we all have the opportunity to make a real difference, together.
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