Private PA - UHNW CEO - Notting Hill Office based and wfh when boss travels
This is a 12 month maternity cover for a PA to an UHNW principal in Notting Hill. This role is primarily an office-based role, working alongside the rest of the principal's team (2 EAs, a team assistant, and a comms advisor), with the option to work from home if the principal is travelling. We are looking for someone efficient and organised, with outstanding communication skills who can work on the go. This person should have 5+ years of experience in a similar level role and be educated to degree level.
Working hours:
Contracted 9am-5:30pm Monday to Friday but flexible & on call evenings and weekends.
Start:
Mid April 2025 (Mat leave starts early May) DAILY TASKS / FAMILY
Extensive multi-time zone diary management - scheduling personal meetings and appointments. Managing communication on behalf of the principal - inbox management, drafting emails, calls, etc. Work with the team assistant on table reservations, car bookings, event ticket purchases, etc. Manage relationships on behalf of the principal with 3rd party suppliers and stakeholders. Undertake various errands to support the principal and the household's smooth operation. Manage medical appointments, healthcare records, and related tasks. Offer ad-hoc support for the principal's parents, their household, and their care. School administration for the 3 children. Liaise with the accountant and CFO with regard to budgets. HOUSEHOLD STAFF
Main point of contact for household staff: overseeing the recruitment and supervision of new members of the team and handling annual performance, illness, holidays, expenses, etc. Manage staff relationships and dynamics. Manage the Estate Manager & House Manager in the Cotswolds; weekly 1:1s to manage performance and principal expectations. Manage and oversee the work of the CEO team assistant. TRAVEL
Research travel locations and create bespoke and complex travel itineraries for the family/principal and his friends. Coordinate detailed travel arrangements with itineraries from door to door; private jets, yachts, cars. Work with local concierges to make sure everything runs smoothly for the trips. Manage visas and legalities of travel when required. EVENTS / SOCIAL & CULTURAL
Organising, managing & running events - from small dinners to large parties, wine tastings, business dinners, etc. Create and manage a social calendar for the principal - planning and arranging weekends for him when he is in London. Research restaurants/hotels/travel destinations/music/activities and VIP experiences. Source and purchase Christmas gifts for the principal's family. Source events staff - chefs, FOH, etc. PROPERTY & YACHT MANAGEMENT
Manage new property acquisitions in the UK & abroad. Overseeing the smooth running of each household, managing staff, insurance, utilities, manuals, cars, maintenance, etc. Troubleshoot all property issues alongside the Estate Manager and coordinate with suppliers and contractors. Work alongside Interior Designer and Estate Manager to run household improvements and renovations. Yacht Management; work with the captain and management company to ensure all processes are in place and procedures followed in regards to the boat. Deal with household purchases and gifts. This is a busy role for a boss with high standards and expectations, so your experience will be relevant and recent for an UHNW of this level. Excellent benefits plus bonus. Great Senior EA team who will assist.
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Contracted 9am-5:30pm Monday to Friday but flexible & on call evenings and weekends.
Start:
Mid April 2025 (Mat leave starts early May) DAILY TASKS / FAMILY
Extensive multi-time zone diary management - scheduling personal meetings and appointments. Managing communication on behalf of the principal - inbox management, drafting emails, calls, etc. Work with the team assistant on table reservations, car bookings, event ticket purchases, etc. Manage relationships on behalf of the principal with 3rd party suppliers and stakeholders. Undertake various errands to support the principal and the household's smooth operation. Manage medical appointments, healthcare records, and related tasks. Offer ad-hoc support for the principal's parents, their household, and their care. School administration for the 3 children. Liaise with the accountant and CFO with regard to budgets. HOUSEHOLD STAFF
Main point of contact for household staff: overseeing the recruitment and supervision of new members of the team and handling annual performance, illness, holidays, expenses, etc. Manage staff relationships and dynamics. Manage the Estate Manager & House Manager in the Cotswolds; weekly 1:1s to manage performance and principal expectations. Manage and oversee the work of the CEO team assistant. TRAVEL
Research travel locations and create bespoke and complex travel itineraries for the family/principal and his friends. Coordinate detailed travel arrangements with itineraries from door to door; private jets, yachts, cars. Work with local concierges to make sure everything runs smoothly for the trips. Manage visas and legalities of travel when required. EVENTS / SOCIAL & CULTURAL
Organising, managing & running events - from small dinners to large parties, wine tastings, business dinners, etc. Create and manage a social calendar for the principal - planning and arranging weekends for him when he is in London. Research restaurants/hotels/travel destinations/music/activities and VIP experiences. Source and purchase Christmas gifts for the principal's family. Source events staff - chefs, FOH, etc. PROPERTY & YACHT MANAGEMENT
Manage new property acquisitions in the UK & abroad. Overseeing the smooth running of each household, managing staff, insurance, utilities, manuals, cars, maintenance, etc. Troubleshoot all property issues alongside the Estate Manager and coordinate with suppliers and contractors. Work alongside Interior Designer and Estate Manager to run household improvements and renovations. Yacht Management; work with the captain and management company to ensure all processes are in place and procedures followed in regards to the boat. Deal with household purchases and gifts. This is a busy role for a boss with high standards and expectations, so your experience will be relevant and recent for an UHNW of this level. Excellent benefits plus bonus. Great Senior EA team who will assist.
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