Are you a confident procurement and financial administrator seeking a short-term assignment to build on your administrative skillset in these areas? Do you possess excellent organisational skills with good time management and are able to follow clear processes? If yes, Signature Recruitment is seeking a Procurement and Finance Coordinator to join our client, a prestigious London university. This full-time position is fully campus based with an immediate start and will run for two weeks – with the possibility to extend.
As a Procurement and Finance Coordinator, you will be integral to the efficient administration and day-to-day running of the Department. With particular focus on providing a comprehensive purchasing administrative service, raising purchase orders and ensuring compliance checks are in place. In addition, you will confidently provide a service to staff, students and external clients. You will be personable and proactive, happy working as part of a team in a busy environment.
Procurement and Finance Coordinator Key Responsibilities:
Providing day-to-day administrative support for financial operations of the Department of Materials. Raising Purchase Orders, supplying Invoices to customers, supporting sign off of Expense Claims, managing the virtual credit card system for the department, administering non-payroll payments such as ad hoc casual staff, setting up and closing of account codes. Ensuring all financial transactions are carried out correctly, efficiently and in a timely manner and comply with university policies and dealing efficiently with any queries. Confirming the Departmental purchasing website is accurate and that the stationery cupboards are fully stocked, placing orders as required. Assisting, as and when required, with the recruitment process. To include placing job descriptions and adverts, managing the interview process, and ensuring all administrative tasks have been completed for new staff. Supporting the Department Manager in other aspects of departmental financial administration in order to assist with the smooth running of the team and wider university including minute taking and assisting with ad hoc projects. Procurement and Finance Coordinator Key Skills:
Experience in procurement and financial administration in a higher education setting. Good organisational skills and time management with the ability to prioritise workloads and meet deadlines. Excellent communication skills, both written and verbal, to collaborate effectively with the team and other stakeholders. Strong numerical skills with attention to detail and accuracy. Highly proficient IT skills – MS Office Suite, Excel and knowledge of electronic financial operating systems, in particular ICIS. This position is ideal for someone who is personable, proactive and flexible with a strong demonstrable background in financial administration. If you are looking to apply the required experience and skills in a dynamic, fast-paced environment, we look forward to hearing from you.
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Providing day-to-day administrative support for financial operations of the Department of Materials. Raising Purchase Orders, supplying Invoices to customers, supporting sign off of Expense Claims, managing the virtual credit card system for the department, administering non-payroll payments such as ad hoc casual staff, setting up and closing of account codes. Ensuring all financial transactions are carried out correctly, efficiently and in a timely manner and comply with university policies and dealing efficiently with any queries. Confirming the Departmental purchasing website is accurate and that the stationery cupboards are fully stocked, placing orders as required. Assisting, as and when required, with the recruitment process. To include placing job descriptions and adverts, managing the interview process, and ensuring all administrative tasks have been completed for new staff. Supporting the Department Manager in other aspects of departmental financial administration in order to assist with the smooth running of the team and wider university including minute taking and assisting with ad hoc projects. Procurement and Finance Coordinator Key Skills:
Experience in procurement and financial administration in a higher education setting. Good organisational skills and time management with the ability to prioritise workloads and meet deadlines. Excellent communication skills, both written and verbal, to collaborate effectively with the team and other stakeholders. Strong numerical skills with attention to detail and accuracy. Highly proficient IT skills – MS Office Suite, Excel and knowledge of electronic financial operating systems, in particular ICIS. This position is ideal for someone who is personable, proactive and flexible with a strong demonstrable background in financial administration. If you are looking to apply the required experience and skills in a dynamic, fast-paced environment, we look forward to hearing from you.
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