The purpose of the position is to perform the full range of project coordination duties and services for EthosEnergy Light Turbines Ltd in support of a major client contract.
Job Responsibilities
To comply with EELT and client quality, safety, and environmental management systems and procedures, ensuring that all accidents/incidents/near misses/hazards are immediately reported, and relevant paperwork is completed. Provide daily progress reports and S-Curves for ongoing services and project tasks to key contract stakeholders. Contribute to and participate in quarterly business performance reviews. Establish Sales Orders, Work Orders, and Supplier Purchase Orders in relevant systems to manage the Financial Transactions. Manage the workload of requests for quotation for manpower, tooling, contract support, and project scopes. Understand and apply agreed pricing, legal terms, and conditions to all existing client enquiries. Manage all purchase orders, invoicing, and forecasting metrics and keep the Contract Manager informed of the real-time order status and delivery dates. Accept Purchase Orders from clients and establish Sales Orders, Work Orders, and Supplier Purchase Orders. Support spares and repairs coordinator from time to time to develop proposals, purchase requisitions, and purchase orders. Establish and keep up to date spares listing records. Work with contract support engineers to develop high-level and detailed service plans, supporting the completion of workpacks and other required engineering and project documentation. Support the contract manager in the development of annual budget forecasts, planning, and contract annual escalations. Coordinate with the Field Service / 3rd party Suppliers to review and fine-tune the integrated asset plan. Interface with the contract engineering team for technical input to develop a robust scope of work for Ethos internal and third-party service enquiries. Maintain the company’s Customer Relationship Management Tool – Salesforce. Provide monthly updates on delivery dates and update internal ERP and Salesforce opportunities. Submit plan entry and flight booking requests within the Clients internal systems and coordinate updates to integrated asset plan gate entry sheets. Coordinate weekly timesheet entries. Support any credit issues and late payment resolutions. Perform any other delegated duties or tasks as instructed by your line manager. Attend regular meetings at the Customer’s premises as required in support of Project Manager Operations. Required Skills / Knowledge
Competent in MS Office Applications (Excel, Word, PowerPoint) plus Adobe Reader / Writer. (This is essential for creating quotations and Purchase Orders). Ability to handle multiple tasks and/or projects with minimal supervision. Experience
Experience with ERP Systems. Relevant experience in a coordinator role within an operations environment. Relevant product experience in Oil & Gas and Industrial Services consumables, service kits, hardware, rotating equipment, pumps, sub-assemblies, certification requirements, etc. would be a distinct advantage but not essential. Experience working with contracts and contract administration. Experience in building work breakdown structures and providing updates to the business and client stakeholders. Education Requirements
ONC in Engineering or Business Admin (or equivalent Industry Experience) Physical Requirements
Office based EthosEnergy is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, disability, genetic information, pregnancy, citizenship, marital status, sex/gender, sexual preference/orientation, gender identity, age, veteran status, national origin, or any other status protected by law or regulation. Apply today
To apply for this vacancy please click the button below and submit your details. We thank you for your application and interest, and we look forward to hearing from you!
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To comply with EELT and client quality, safety, and environmental management systems and procedures, ensuring that all accidents/incidents/near misses/hazards are immediately reported, and relevant paperwork is completed. Provide daily progress reports and S-Curves for ongoing services and project tasks to key contract stakeholders. Contribute to and participate in quarterly business performance reviews. Establish Sales Orders, Work Orders, and Supplier Purchase Orders in relevant systems to manage the Financial Transactions. Manage the workload of requests for quotation for manpower, tooling, contract support, and project scopes. Understand and apply agreed pricing, legal terms, and conditions to all existing client enquiries. Manage all purchase orders, invoicing, and forecasting metrics and keep the Contract Manager informed of the real-time order status and delivery dates. Accept Purchase Orders from clients and establish Sales Orders, Work Orders, and Supplier Purchase Orders. Support spares and repairs coordinator from time to time to develop proposals, purchase requisitions, and purchase orders. Establish and keep up to date spares listing records. Work with contract support engineers to develop high-level and detailed service plans, supporting the completion of workpacks and other required engineering and project documentation. Support the contract manager in the development of annual budget forecasts, planning, and contract annual escalations. Coordinate with the Field Service / 3rd party Suppliers to review and fine-tune the integrated asset plan. Interface with the contract engineering team for technical input to develop a robust scope of work for Ethos internal and third-party service enquiries. Maintain the company’s Customer Relationship Management Tool – Salesforce. Provide monthly updates on delivery dates and update internal ERP and Salesforce opportunities. Submit plan entry and flight booking requests within the Clients internal systems and coordinate updates to integrated asset plan gate entry sheets. Coordinate weekly timesheet entries. Support any credit issues and late payment resolutions. Perform any other delegated duties or tasks as instructed by your line manager. Attend regular meetings at the Customer’s premises as required in support of Project Manager Operations. Required Skills / Knowledge
Competent in MS Office Applications (Excel, Word, PowerPoint) plus Adobe Reader / Writer. (This is essential for creating quotations and Purchase Orders). Ability to handle multiple tasks and/or projects with minimal supervision. Experience
Experience with ERP Systems. Relevant experience in a coordinator role within an operations environment. Relevant product experience in Oil & Gas and Industrial Services consumables, service kits, hardware, rotating equipment, pumps, sub-assemblies, certification requirements, etc. would be a distinct advantage but not essential. Experience working with contracts and contract administration. Experience in building work breakdown structures and providing updates to the business and client stakeholders. Education Requirements
ONC in Engineering or Business Admin (or equivalent Industry Experience) Physical Requirements
Office based EthosEnergy is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, disability, genetic information, pregnancy, citizenship, marital status, sex/gender, sexual preference/orientation, gender identity, age, veteran status, national origin, or any other status protected by law or regulation. Apply today
To apply for this vacancy please click the button below and submit your details. We thank you for your application and interest, and we look forward to hearing from you!
#J-18808-Ljbffr
