At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.
Within our consult business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.
Our values shape the way we consult and define the people we want to join us on our journey, they are:
Safety first - Going home safe and well
Client focus - Deliver on our promise
Integrity - Always do the right thing
Create opportunity - For our people to excel
The Project Administrator will work with the office manager to ensure smooth and efficient running of the office, whilst carrying out a range of administrative tasks for the project team. To be suitable for this role you will need to be willing to spend 4 days a week in the office/on-site.
You’ll be responsible for:
Providing informal guidance to more junior roles.
Supporting diary management for the project director/project manager alongside the office manager.
Ensuring team members are aware of administration processes.
Assisting with the set-up of the project office, for example, arranging IT equipment and office furniture.
Creating and maintaining electronic and hard copy filing systems.
Ensuring staff have complete and regularly update their ‘Infomace’ staff home page.
Arranging the set-up of project email addresses and Outlook mailboxes for the project, performing regular filing of project inbox emails.
Processing all incoming correspondence and producing all outgoing correspondence and records in accordance with the Mace Way.
Archiving all project documentation and retaining complete records for handover to the client upon project completion.
Placing orders from Mace suppliers.
Assisting in the booking of meeting rooms for all meetings, arranging refreshments/lunches for client/external meetings.
Maintaining a log of Mace training records and arranging tests/training when required.
Managing petty cash and reconciliations for the accounts department and recovery.
Providing administrative support, typing letters, minutes, reports, etc. as necessary.
Updating the project directory as and when required, issuing via email and uploading to conject, distributing to the project team.
Coordinating site visits for both client and project teams.
Managing the site meeting room diary.
Working collaboratively towards the common goal of net zero carbon transition and sharing responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.
You’ll need to have:
Demonstrated experience of IT skills covering Excel, Word, Outlook, and PowerPoint.
Demonstrated typing skills/ability.
Relevant experience in an administration role.
You’ll also have:
Experience of web-based applications/software.
Knowledge and use of document control systems.
Previous experience within the construction industry.
PA experience, i.e., diary management.
Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfill all of the criteria, please apply as you may still be the best candidate for this role or another role within our organization.
We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.
#J-18808-Ljbffr
#J-18808-Ljbffr
