Job Description
Job Title:
Purchase Ledger Officer Reports to:
Finance Controller Based at:
FORT Builders’ Merchant, The Longhouse, Lambourn Woodlands, Hungerford, RG17 7TJ Hours per week:
9am to 5pm (Full Time) Salary band:
£25k to £29k Length of Contract:
Permanent, full time placement Hybrid working may be available after initial transition period. Company benefits:
Pension, Staff Discount on Materials Company Overview FORT Builders’ Merchant is just 5 years old and through rapid growth has already become a leading provider of timber, building and fencing goods across Berkshire, Oxfordshire and Wiltshire. We take pride in providing exceptional customer service and our availability of a wide range of products. Our broad customer base includes large and small building companies, sole traders, private estates, charities, self-builds, and home extensions. The Post The role is responsible for processing and managing FORT’s Purchase Ledger and company payments facility in a relatively fast-paced and dynamic environment. This is a full-time and permanent role based at FORT’s main site, reporting to the Finance Controller. Responsibilities Run the Purchase Ledger from beginning to end, ensuring every invoice is processed to include: Process large volumes of supplier invoices (and credit notes) in a timely and accurate manner, matching to POs and GRNs. Aid implementation of and transition to automated invoice processing software. Communicate with internal staff and relevant suppliers to resolve invoicing or payment queries. Perform monthly supplier statement reconciliations. Prepare monthly payment runs in the systems and bank for approval by the Finance Controller and send remittances to creditors; make additional payments as required. Review bank and credit card for, and post ad hoc payments, posting to supplier accounts and requesting invoices. Maintain creditor accounts, keeping all details updated and processing new supplier accounts (including account applications). Assist with month-end checking, providing details of accruals for management accounts. Manage accounts email inboxes. Perform ad hoc finance duties, e.g., assisting with cash flow forecasting. Provide regular update briefings. The person with the right skills will, in time, be able to develop the role to more accounts assistant duties through process efficiencies and automation. Skills Experience within an accounts payable/purchase ledger role or accounts assistant role preferred. Pro-active and resilient team player able to add value during busy periods. Good communication skills, building strong relationships with internal and external contacts. Good IT skills – Microsoft Office suite and aptitude to work with new/different IT systems (Experience of Merlin (end to end IT system) not essential). Attention to detail and good organisational skills. Ability to work independently and to deadlines where required. Job Type:
Full-time Pay:
£25,000.00-£29,000.00 per year Benefits: Company pension On-site parking Store discount Schedule: Monday to Friday Ability to commute/relocate: Hungerford RG17 7TJ: reliably commute or plan to relocate before starting work (preferred). Education: GCSE or equivalent (preferred). Work authorisation: United Kingdom (required). Work Location:
In person Application deadline:
09/01/2025 Reference ID:
PLO2023 Expected start date:
16/01/2025
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Purchase Ledger Officer Reports to:
Finance Controller Based at:
FORT Builders’ Merchant, The Longhouse, Lambourn Woodlands, Hungerford, RG17 7TJ Hours per week:
9am to 5pm (Full Time) Salary band:
£25k to £29k Length of Contract:
Permanent, full time placement Hybrid working may be available after initial transition period. Company benefits:
Pension, Staff Discount on Materials Company Overview FORT Builders’ Merchant is just 5 years old and through rapid growth has already become a leading provider of timber, building and fencing goods across Berkshire, Oxfordshire and Wiltshire. We take pride in providing exceptional customer service and our availability of a wide range of products. Our broad customer base includes large and small building companies, sole traders, private estates, charities, self-builds, and home extensions. The Post The role is responsible for processing and managing FORT’s Purchase Ledger and company payments facility in a relatively fast-paced and dynamic environment. This is a full-time and permanent role based at FORT’s main site, reporting to the Finance Controller. Responsibilities Run the Purchase Ledger from beginning to end, ensuring every invoice is processed to include: Process large volumes of supplier invoices (and credit notes) in a timely and accurate manner, matching to POs and GRNs. Aid implementation of and transition to automated invoice processing software. Communicate with internal staff and relevant suppliers to resolve invoicing or payment queries. Perform monthly supplier statement reconciliations. Prepare monthly payment runs in the systems and bank for approval by the Finance Controller and send remittances to creditors; make additional payments as required. Review bank and credit card for, and post ad hoc payments, posting to supplier accounts and requesting invoices. Maintain creditor accounts, keeping all details updated and processing new supplier accounts (including account applications). Assist with month-end checking, providing details of accruals for management accounts. Manage accounts email inboxes. Perform ad hoc finance duties, e.g., assisting with cash flow forecasting. Provide regular update briefings. The person with the right skills will, in time, be able to develop the role to more accounts assistant duties through process efficiencies and automation. Skills Experience within an accounts payable/purchase ledger role or accounts assistant role preferred. Pro-active and resilient team player able to add value during busy periods. Good communication skills, building strong relationships with internal and external contacts. Good IT skills – Microsoft Office suite and aptitude to work with new/different IT systems (Experience of Merlin (end to end IT system) not essential). Attention to detail and good organisational skills. Ability to work independently and to deadlines where required. Job Type:
Full-time Pay:
£25,000.00-£29,000.00 per year Benefits: Company pension On-site parking Store discount Schedule: Monday to Friday Ability to commute/relocate: Hungerford RG17 7TJ: reliably commute or plan to relocate before starting work (preferred). Education: GCSE or equivalent (preferred). Work authorisation: United Kingdom (required). Work Location:
In person Application deadline:
09/01/2025 Reference ID:
PLO2023 Expected start date:
16/01/2025
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