The closing date is 2nd Feb 2025
Job summary
The post holder will provide support to the Safeguarding Support Team by assisting with administrative tasks as needed. The role involves delivering efficient, high-quality, and confidential administrative and secretarial support to the safeguarding support team. The post holder will respond promptly and efficiently to all routine requests, contributing to the delivery of the safeguarding agenda across Hampshire and Isle of Wight Healthcare. The position requires the ability to work independently, making decisions and prioritising tasks related to the day-to-day operations of the safeguarding support team hub, while also collaborating effectively with other team members. The post holder will assist with the collation and dissemination of data, as well as the monitoring and evaluation of projects for the Safeguarding Support Team. Additionally, they will maintain and upload safeguarding documents using electronic health recording systems. Main duties, tasks & skills required
To act as the first point of contact for the safeguarding support team To deal with highly sensitive information regarding abuse and domestic violence effectively and in a professional manner To use a variety of information systems effectively To request information from service lines for the purpose of high risk domestic abuse meetings then upload identified information after meetings To set up and maintain systems for the collection of data including setting up databases, spreadsheets and the development of presentations using PowerPoint To produce well-presented reports, letters, chronologies and plans, emails as required, preparing drafts of items as required Arranging meetings, putting together agendas, minute taking, writing up minutes, distributing in a timely manner and following up on actions To assist with audits To support with co-ordinating safeguarding training for staff Assist Nurse Specialist in co-ordination of clinical & safeguarding supervision. To set up and maintain supervision data spreadsheet Be willing to support admin processes in the local Multi-Agency Safeguarding Hubs (MASH) if required About us
Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services. We are dedicated to delivering compassionate, high-quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight. With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do. Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients. By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve. Job description
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process. Person specification
Qualifications
Essential
NVQ level 3 administration qualification or equivalent experience Excellent working knowledge and experience of Microsoft applications including Word, Excel and Outlook RSA level 3 typing or equivalent level of experience ECDL/CLAIT or equivalent Educated to GCSE standard or equivalent. Minimum A-C in English Desirable
Working knowledge of PowerPoint Experience
Essential
Good knowledge of a range of secretarial procedures including word processing, minute taking, maintaining electronic and other records, gathering data Experience of organising own workload, prioritising and working to deadlines Excellent telephone manner Experience of working in a constantly changing environment Desirable
Experience of working within the NHS Ability to use various Computer Systems i.e. Systm One, Caredirector, MOSAIC, RIO & NHS Spine Portal Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. For help with your application, contact:
Kim Weekes kim.weekes@solent.nhs.uk 07886894416 Pay scheme
Agenda for Change Band
Band 3 Salary
£24071.00 to £25674.00 Yearly Contract
Permanent Working pattern
Part-Time, Flexible Working Reference number
449-COR-6310 Job locations
Highpoint Venue Bursledon Rd Southampton Hampshire SO19 8BR
#J-18808-Ljbffr
Job summary
The post holder will provide support to the Safeguarding Support Team by assisting with administrative tasks as needed. The role involves delivering efficient, high-quality, and confidential administrative and secretarial support to the safeguarding support team. The post holder will respond promptly and efficiently to all routine requests, contributing to the delivery of the safeguarding agenda across Hampshire and Isle of Wight Healthcare. The position requires the ability to work independently, making decisions and prioritising tasks related to the day-to-day operations of the safeguarding support team hub, while also collaborating effectively with other team members. The post holder will assist with the collation and dissemination of data, as well as the monitoring and evaluation of projects for the Safeguarding Support Team. Additionally, they will maintain and upload safeguarding documents using electronic health recording systems. Main duties, tasks & skills required
To act as the first point of contact for the safeguarding support team To deal with highly sensitive information regarding abuse and domestic violence effectively and in a professional manner To use a variety of information systems effectively To request information from service lines for the purpose of high risk domestic abuse meetings then upload identified information after meetings To set up and maintain systems for the collection of data including setting up databases, spreadsheets and the development of presentations using PowerPoint To produce well-presented reports, letters, chronologies and plans, emails as required, preparing drafts of items as required Arranging meetings, putting together agendas, minute taking, writing up minutes, distributing in a timely manner and following up on actions To assist with audits To support with co-ordinating safeguarding training for staff Assist Nurse Specialist in co-ordination of clinical & safeguarding supervision. To set up and maintain supervision data spreadsheet Be willing to support admin processes in the local Multi-Agency Safeguarding Hubs (MASH) if required About us
Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services. We are dedicated to delivering compassionate, high-quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight. With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do. Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients. By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve. Job description
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process. Person specification
Qualifications
Essential
NVQ level 3 administration qualification or equivalent experience Excellent working knowledge and experience of Microsoft applications including Word, Excel and Outlook RSA level 3 typing or equivalent level of experience ECDL/CLAIT or equivalent Educated to GCSE standard or equivalent. Minimum A-C in English Desirable
Working knowledge of PowerPoint Experience
Essential
Good knowledge of a range of secretarial procedures including word processing, minute taking, maintaining electronic and other records, gathering data Experience of organising own workload, prioritising and working to deadlines Excellent telephone manner Experience of working in a constantly changing environment Desirable
Experience of working within the NHS Ability to use various Computer Systems i.e. Systm One, Caredirector, MOSAIC, RIO & NHS Spine Portal Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. For help with your application, contact:
Kim Weekes kim.weekes@solent.nhs.uk 07886894416 Pay scheme
Agenda for Change Band
Band 3 Salary
£24071.00 to £25674.00 Yearly Contract
Permanent Working pattern
Part-Time, Flexible Working Reference number
449-COR-6310 Job locations
Highpoint Venue Bursledon Rd Southampton Hampshire SO19 8BR
#J-18808-Ljbffr
