Vickerstock are proud to be partnering with Lisburn District Council to recruit a Senior Administrator with PA duties. In this role you will provide comprehensive administrative and organisational support to the Director and the Directorate, ensuring the smooth and efficient operation of meetings, communication, records management, and other administrative functions.
Hours of work:
Tuesday, Wednesday and Thursday, but until trained the days of work will be Monday, Tuesday & Wednesday
Hours of work 9.00 - 5.00pm daily
Main Duties and Responsibilities
Compile and collate reports for submission to Committees, Council meetings, and working groups, including action lists.
Liaise with Members' Services staff to coordinate agenda items and ensure timely preparation of reports.
Assist in the administration and support of Council and committee meetings as needed.
Support the PA to the Director in managing the Director's diary and emails.
Arrange meetings with Council Officers, Members, government representatives, and external organizations.
Book venues and make necessary arrangements for engagements and events.
Redirect mail to appropriate Officers for action and Committee reporting.
Take minutes, coordinate follow-up actions, and ensure deadlines are met.
Receive and assist visitors to the Directorate.
Support the preparation and coordination of special events, as required.
Handle highly confidential and sensitive matters with discretion and professionalism.
Ensure compliance with all Council policies and procedures.
Experience
Five GCSE passes at grade A-C, NVQ level 2 or equivalent.
A minimum of three years' employment experience in
all
of the following areas: Personal Assistant experience to a Chief Executive/Director or Senior Manager. Minute taking Operating appropriate office administration systems - manual and electronic. Other Requirements: Please note that successful candidates will be required to complete Basic Access NI Security Clearance at a cost of £18. To speak in absolute confidence about this opportunity please send an up-to-date CV via the link provided or contact Glenda Reddington at Vickerstock.
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all
of the following areas: Personal Assistant experience to a Chief Executive/Director or Senior Manager. Minute taking Operating appropriate office administration systems - manual and electronic. Other Requirements: Please note that successful candidates will be required to complete Basic Access NI Security Clearance at a cost of £18. To speak in absolute confidence about this opportunity please send an up-to-date CV via the link provided or contact Glenda Reddington at Vickerstock.
#J-18808-Ljbffr
