We are looking for an experienced forward-thinking individual with an adaptable approach to join our friendly and efficient GP Partnership Administration team working across two sites in Totton, Hampshire.
This post will be based at our Forest Gate surgery, but candidates must be prepared to also work at our Totton Health Centre site as and when required, both based in Totton, Southampton.
This vacancy is for 24 hours per week over 4 days Tuesday to Friday or 25 hours per week over 5 days Monday to Friday.
Main duties of the job
Working together with the Managing Partner and HR Manager to carry out a range of administrative tasks including confidential work, the successful candidate for this new role will have excellent secretarial, administrative, and communication skills with a proven history of being well-organised and highly motivated to achieve.
The person needs to be used to working in a confidential environment and dealing with confidential documentation and will also work together with the HR Manager to develop and maintain the exciting new HR & Practice software. Ability to work on own initiative is essential, as is proven extensive knowledge of Word, Excel, and Word Publishing software packages.
About us
We are a two-site partnership with a practice circulation of circa 24,000 patients.
Benefits applying to this post include NHS Pension, 6 weeks holiday pro-rata (exclusive of bank Holidays), uniform and Simplyhealth membership (after successful completion of probationary period).
Closing date: Sunday 26th January 2025 (Interviews are scheduled to be held week commencing Monday 27th January 2025. However, please do not delay applying for this vacancy as some interviews may be held prior to the closing date if suitable applications are received).
Job responsibilities
To carry out secretarial and general administrative tasks as required.
To carry out HR administrative tasks as required.
To maintain and update the new practice HR software.
To manage recruitment process up to and post interview.
To manage staff induction and leaver process.
To manage staff healthcare membership (staff leavers/joiners).
To carry out and/or assist with project work as required.
To arrange individual staff and group education/training sessions as required & maintaining records.
Maintain Staff and practice Training Log.
To organise Practice social functions and events as required.
To be responsible for maintaining practice Appraisal Register ensuring that all Staff Appraisals are carried out in a timely manner.
To be responsible for managing Staff Display Screen/Health Risk Assessment process as required.
To be responsible for completing regulatory online staff and practice audits and reports in a timely manner.
To carry out and/or assist with administration work required to meet practice targets for Quality and Outcomes Framework.
This is not an exhaustive list of tasks; the role will include other duties that may be deemed necessary from time to time in keeping with the role of Senior Administrator.
Experience
Essential
The duties and responsibilities of this role will be varied, the person will need to have an adaptable approach and a commitment to team working as well as an ability to work autonomously.
Must be organised.
Proven experience in a similar role.
Used to working in a confidential environment & dealing with confidential documentation.
Must have excellent secretarial & administrative skills.
Ability to adapt to service needs whilst working in a busy environment.
Must have excellent written and spoken communication skills.
Must have excellent Word, Excel and Word Publishing IT skills.
Attention to detail and commitment to maintaining confidentiality is crucial.
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