Main area: Administration Services
Grade Band: 4
Contract: 12 months (12 Months Fixed Term)
Hours: Part time - 30 hours per week (TBC Monday - Friday)
Job ref: 350-CC6953304
Site: Kings Business Park
Town: Prescot
Salary: £26,530 - £29,114 per annum
Salary period: Yearly
Closing: 12/02/2025 23:59
Mersey Care NHS Foundation Trust celebrates diversity and promotes equal opportunities; we are committed to challenging and eliminating racism and other forms of discrimination and advancing and promoting equality of opportunity in the provision of services and creating an inclusive environment for all employees. We believe that everyone has the right to be treated with dignity and respect.
We take positive action to support disadvantaged groups and particularly encourage applications from ethnic minorities, disabled, and LGBTQIA+ people that are under-represented in our workforce. We also welcome applications from reservists and ex-armed forces personnel as we recognise the benefits of the values, skills, training, and experience that they bring to their work with us. We encourage all applicants to share their equality information with us.
Job overview
An exciting opportunity has become available within our Physiotherapy Team. We are offering an opportunity for a senior administrator to join our team and support staff across AHP & Therapy teams within the Division. This post is based at Kings Business Park, Prescot. This exciting opportunity will give the post holder experience in senior administration whilst supporting a clinical team. Main duties of the job
Prepare papers and agendas for meetings as required. Attend, transcribe the notes, and distribute accordingly. Line management responsibilities. Prepare and maintain duty rotas and other management documentation as required. Monitor and approve annual leave requests. Plan and complete PDR’s, document and formulate development plans for reception/administrative staff. Assist with the recruitment and selection of staff. Act in HR related issues and lead the implementation of HR Procedures at the informal stage. Manage absence at the informal stage following the Trust’s managing sickness and absence policy. Co-ordinate the arrangement of meetings, visits, assessments, and appointments for the Manager and colleagues. Produce statistics, documents, and reports, using various computerised systems as required. Working for our organisation
Mersey Care is one of the largest trusts providing physical health and mental health services in the North West, serving more than 1.4 million people across our region. We offer specialist inpatient and community services that support physical and mental health, learning disability, addiction, and brain injury services. At the heart of all we do is our commitment to ‘perfect care’ – care that is safe, effective, positively experienced, timely, equitable, and efficient. We support our staff to do the best job they can and work alongside service users, their families, and carers to design and develop future services together. Detailed job description and main responsibilities
Principal Responsibilities: Provide an administrative service to manager and team. Use own initiative to prioritise workload and escalate conflicting priorities to managers as appropriate. Receive and record all incoming mail and auto forwarded email transmissions to the relevant member staff. Ensure relevant staff are kept informed and updated on any issues/queries in the absence of the manager. Manage communication systems efficiently and effectively with staff and stakeholders. Maintain databases and systems. Maintain and update the manager’s diary. Prepare papers and agendas for meetings as required. Co-ordinate the arrangement of meetings, visits, assessments, and appointments. Maintain comprehensive filing systems for information received. Complete stock and non-stock requisitions, order goods services, and/or equipment. Supervise other members of the team as required. Contribute to team meetings suggesting improvements to service. Follow all the policies and procedures of the organisation. Person specification
Qualifications
RSA or Equivalent NVQ or Equivalent Computer Literate Knowledge / Experience
Demonstrable experience of working within a multi-agency team Experience of working with confidential information Experience of note-taking at meetings Demonstrable knowledge of secretarial and office administration services Values
High professional standards Responsive to service users Transparency, honesty, and discretion Change oriented Skills
Excellent communication, organisational, and interpersonal skills Excellent keyboard skills Ability to be flexible, work on own initiative, and as part of a team Please ensure you check the email account from which you apply for all correspondence. All information regarding your application will come from apps.trac.jobs not NHS Jobs. Only those applicants who demonstrate clearly how they meet our person specification will be shortlisted for interview. As a Disability Confident Employer, we offer a guaranteed interview scheme for applicants who consider themselves to be disabled who meet the minimum (essential) criteria for the role in the person specification. Should you require a reasonable adjustment to our recruitment process please email recruitment@merseycare.nhs.uk. We reserve the right to close any vacancy earlier than advertised in exceptional circumstances once we have received a high volume of applications. The Trust expects all post holders who require an enhanced DBS for their role to subscribe to the DBS Update Service.
#J-18808-Ljbffr
An exciting opportunity has become available within our Physiotherapy Team. We are offering an opportunity for a senior administrator to join our team and support staff across AHP & Therapy teams within the Division. This post is based at Kings Business Park, Prescot. This exciting opportunity will give the post holder experience in senior administration whilst supporting a clinical team. Main duties of the job
Prepare papers and agendas for meetings as required. Attend, transcribe the notes, and distribute accordingly. Line management responsibilities. Prepare and maintain duty rotas and other management documentation as required. Monitor and approve annual leave requests. Plan and complete PDR’s, document and formulate development plans for reception/administrative staff. Assist with the recruitment and selection of staff. Act in HR related issues and lead the implementation of HR Procedures at the informal stage. Manage absence at the informal stage following the Trust’s managing sickness and absence policy. Co-ordinate the arrangement of meetings, visits, assessments, and appointments for the Manager and colleagues. Produce statistics, documents, and reports, using various computerised systems as required. Working for our organisation
Mersey Care is one of the largest trusts providing physical health and mental health services in the North West, serving more than 1.4 million people across our region. We offer specialist inpatient and community services that support physical and mental health, learning disability, addiction, and brain injury services. At the heart of all we do is our commitment to ‘perfect care’ – care that is safe, effective, positively experienced, timely, equitable, and efficient. We support our staff to do the best job they can and work alongside service users, their families, and carers to design and develop future services together. Detailed job description and main responsibilities
Principal Responsibilities: Provide an administrative service to manager and team. Use own initiative to prioritise workload and escalate conflicting priorities to managers as appropriate. Receive and record all incoming mail and auto forwarded email transmissions to the relevant member staff. Ensure relevant staff are kept informed and updated on any issues/queries in the absence of the manager. Manage communication systems efficiently and effectively with staff and stakeholders. Maintain databases and systems. Maintain and update the manager’s diary. Prepare papers and agendas for meetings as required. Co-ordinate the arrangement of meetings, visits, assessments, and appointments. Maintain comprehensive filing systems for information received. Complete stock and non-stock requisitions, order goods services, and/or equipment. Supervise other members of the team as required. Contribute to team meetings suggesting improvements to service. Follow all the policies and procedures of the organisation. Person specification
Qualifications
RSA or Equivalent NVQ or Equivalent Computer Literate Knowledge / Experience
Demonstrable experience of working within a multi-agency team Experience of working with confidential information Experience of note-taking at meetings Demonstrable knowledge of secretarial and office administration services Values
High professional standards Responsive to service users Transparency, honesty, and discretion Change oriented Skills
Excellent communication, organisational, and interpersonal skills Excellent keyboard skills Ability to be flexible, work on own initiative, and as part of a team Please ensure you check the email account from which you apply for all correspondence. All information regarding your application will come from apps.trac.jobs not NHS Jobs. Only those applicants who demonstrate clearly how they meet our person specification will be shortlisted for interview. As a Disability Confident Employer, we offer a guaranteed interview scheme for applicants who consider themselves to be disabled who meet the minimum (essential) criteria for the role in the person specification. Should you require a reasonable adjustment to our recruitment process please email recruitment@merseycare.nhs.uk. We reserve the right to close any vacancy earlier than advertised in exceptional circumstances once we have received a high volume of applications. The Trust expects all post holders who require an enhanced DBS for their role to subscribe to the DBS Update Service.
#J-18808-Ljbffr
