Do you have a passion for providing exceptional executive support within the Higher Education sector? Our client is seeking a proactive and collaborative Senior Executive Assistant to join their dynamic team!
In this pivotal position, you will be responsible for providing top-level executive support to senior leadership, helping to navigate their busy schedules and ensuring seamless operations. You will serve as a strategic partner, managing complex diaries and communications, while also leading a dedicated team of Executive Assistants!
Setup:
Hybrid (3/4 days a week in office)
Hourly rate:
£21+ per hour
Duration:
3 Months (potential to extend)
Duties:
Be the first point of contact for internal and external inquiries, showcasing excellent customer service. Manage and prioritise activities for optimal strategic positioning. Coordinate communications and ensure everything is prepared for meetings. Line management of three Executive Assistants, providing professional direction and support. Provide mentorship and direction to a team of Executive Assistants, overseeing day-to-day operations, including induction, objective setting, weekly 1 to 1s, appraisals and performance management. Liaise with high profile external and international visitors, reflecting a professional approach at all times. Provide a front of house service, welcoming guests and organising high profile events and visits. Ensure both reception areas are manned at all times, including over lunch through a managed lunch rota. Conduct performance management and facilitate inclusive team meetings. Organise high-profile events and manage logistics for external visits. Manage all arrangements and itineraries for external visits (including international) requiring liaison with external bodies such as host organisations and regulatory authorities. Collaborate with internal teams to communicate event details effectively. Identify strengths and enhance existing processes to significantly impact the office. Maintain confidentiality and ensure compliance with policies at all times.
The ideal candidate will possess:
Vast experience providing executive support to a senior leader in a complex organisation (e.g., Vice Chancellor, President). Strong organisational skills and the ability to multitask effectively. Ability to be responsible for a broad range of tasks, prioritising workload, identifying solutions and remaining calm during periods of higher workload and competing roles. Excellent communication skills and the ability to liaise with various stakeholders. A proactive approach with a keen eye for detail. Advanced keyboard and IT skills (Word, Excel, Outlook, PowerPoint), with the ability to learn new packages. An understanding of confidentiality and an ability to maintain it in all working relationships. Familiarity with budget management and monitoring, as well as the use of electronic databases and filing systems. Experience of event organisation and management, including booking, liaising and negotiating with venues. Line management experience and exposure to project management are welcomed! Familiarity with higher education institutions is desirable but not mandatory.
This organisation values professional growth and offers a collaborative environment where ideas are celebrated. Join them and contribute to making impactful changes within the Higher Education community!
If you're ready to take on this fulfilling role as a Senior Executive Assistant, we want to hear from you! Please apply directly or submit your CV outlining your relevant experience to
liverpoolstreet@office-angels.com
Don't miss out on the chance to shape the future while working alongside passionate professionals.
#J-18808-Ljbffr
In this pivotal position, you will be responsible for providing top-level executive support to senior leadership, helping to navigate their busy schedules and ensuring seamless operations. You will serve as a strategic partner, managing complex diaries and communications, while also leading a dedicated team of Executive Assistants!
Setup:
Hybrid (3/4 days a week in office)
Hourly rate:
£21+ per hour
Duration:
3 Months (potential to extend)
Duties:
Be the first point of contact for internal and external inquiries, showcasing excellent customer service. Manage and prioritise activities for optimal strategic positioning. Coordinate communications and ensure everything is prepared for meetings. Line management of three Executive Assistants, providing professional direction and support. Provide mentorship and direction to a team of Executive Assistants, overseeing day-to-day operations, including induction, objective setting, weekly 1 to 1s, appraisals and performance management. Liaise with high profile external and international visitors, reflecting a professional approach at all times. Provide a front of house service, welcoming guests and organising high profile events and visits. Ensure both reception areas are manned at all times, including over lunch through a managed lunch rota. Conduct performance management and facilitate inclusive team meetings. Organise high-profile events and manage logistics for external visits. Manage all arrangements and itineraries for external visits (including international) requiring liaison with external bodies such as host organisations and regulatory authorities. Collaborate with internal teams to communicate event details effectively. Identify strengths and enhance existing processes to significantly impact the office. Maintain confidentiality and ensure compliance with policies at all times.
The ideal candidate will possess:
Vast experience providing executive support to a senior leader in a complex organisation (e.g., Vice Chancellor, President). Strong organisational skills and the ability to multitask effectively. Ability to be responsible for a broad range of tasks, prioritising workload, identifying solutions and remaining calm during periods of higher workload and competing roles. Excellent communication skills and the ability to liaise with various stakeholders. A proactive approach with a keen eye for detail. Advanced keyboard and IT skills (Word, Excel, Outlook, PowerPoint), with the ability to learn new packages. An understanding of confidentiality and an ability to maintain it in all working relationships. Familiarity with budget management and monitoring, as well as the use of electronic databases and filing systems. Experience of event organisation and management, including booking, liaising and negotiating with venues. Line management experience and exposure to project management are welcomed! Familiarity with higher education institutions is desirable but not mandatory.
This organisation values professional growth and offers a collaborative environment where ideas are celebrated. Join them and contribute to making impactful changes within the Higher Education community!
If you're ready to take on this fulfilling role as a Senior Executive Assistant, we want to hear from you! Please apply directly or submit your CV outlining your relevant experience to
liverpoolstreet@office-angels.com
Don't miss out on the chance to shape the future while working alongside passionate professionals.
#J-18808-Ljbffr
