Senior Finance Officer – Mountbatten

Post: Senior Finance Officer Department: Finance Department Line Manager: Group Financial Accountant Accountable to: Director of Finance Hours: 22.5 hours per week Salary: £21,000 per annum actual (£35,000 per annum FTE) OVERVIEW OF ROLE Responsible for the following processes with the Finance Department for the Mountbatten Group including associated subsidiaries. Manage the day-to-day operations for the Finance Department. Provide support to the Finance Office and Finance Administrator as necessary. Oversee and manage the work of the Finance Office and Finance Administrator. KEY TASKS: CASH AND BANKING Responsible for the timely reconciliation of the charity’s main bank accounts. Liaise with fundraising to ensure the correct department and fund coding of income. Liaise with the accounting team to ensure the correct coding of customer income and supplier payments. FIXED ASSET REGISTER Day-to-day operation of the fixed asset registers. Recognise additions and sales of fixed assets onto the fixed asset registers and accounting records at their correct values. Calculate the monthly depreciation in accordance with the company’s depreciation policies. Reconcile the fixed asset register totals to the balance sheet net book values on a monthly basis. VAT ACCOUNTING Maintain the necessary VAT accounts to properly record VAT paid and charged and to prepare and submit periodic VAT claims to HMRC. Ensure that purchase and sales VAT are correctly coded and allocated to the appropriate VAT accounts. Prepare and submit the VAT return to HMRC on a quarterly basis. Ensure that all VAT documentation is correctly filed in preparation for the annual audit. Remain up to date with all relevant VAT legislation. ACCRUALS, PREPAYMENTS AND DEFERRED INCOME Raise and post accruals as necessary to ensure costs are accounted for in the correct time period. Prepare the monthly reconciled accruals schedule. Ensure that prepayments are correctly accounted for and released over the correct time period. Prepare the monthly reconciled prepayment schedule. Ensure income received in advance is properly accounted for and recognised as income in the correct time period. Prepare the monthly reconciled deferred income schedule. OTHER RESPONSIBILITIES Prepare and process the monthly payroll journals from information obtained from the outsourced provider. Prepare and process the monthly retail journals. Ensure that month-end and year-end account closure deadlines are met. Prepare and post cross charges between group companies and ensure that inter-company balances are reconciled. Support the Group Financial Accountant with the production of reports and information as required. Assist with the yearly audit process. Ensure that Restricted Fund activity is identified and that the schedule of Restricted Funds is updated and reconciled on a monthly basis. Please see the attached Job Description, including the Person Specification, for the full requirements of this role.

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