The Information Governance Team are looking for a member of staff to join us for a permanent role. The role is a 0.8 post but would be happy to accommodate a 4 day week, or split this time to suit an applicant.
You will report to the Information Governance Manager and be supported to work closely with other members of the IG Team and the organisation to deliver operational IG matters. The role doesn't require previous IG experience, though this will be useful if you do have it, as training will be given and existing skills you may have in other areas will be utilised.
We are looking for someone who wants to develop new skills, understand legislation around Data Protection, Freedom of Information and also be passionate about improving data practices within the Black Country.
The IG Team are involved in lots of local and national groups so are at the forefront of IG changes.
Main duties of the job
Supporting Information Governance work programmes and assisting with organisational IG procedures to promote efficient and effective use of information. Organise, attend and take minutes for Information Governance meetings. Undertake annual Information Governance audits. Contribute to all aspects of IG development by sharing and promoting ideas. Provide advice to Trust staff on the content and location of Trust IG policies and procedures and other associated information/documents. Manage the Information Asset Register and Data Flow Mapping work programme, undertaking training with staff and checking compliance. Complete Freedom of Information and Data Subject Access Requests, in line with current legislation. About us
The Black Country Integrated Care Board (ICB) is a statutory NHS organisation responsible for developing a plan for meeting the health needs of 1.26 million people in the Black Country. We manage the NHS budget for Dudley, Sandwell, Walsall and Wolverhampton and are responsible for planning and buying Primary Medical Services (GPs), dental, optometry and pharmacy services. We are part of the Black Country Integrated Care System (ICS), known as Healthier Futures, which is a partnership of organisations working together to bring health and social care services closer together for the good of our communities. We support the ICS vision for a healthier place with healthier people and healthier futures. The ICB has five core values that underpin the way we work and help to guide our actions and the decisions we make for local people and communities. These are compassion, inclusivity, integrity, fairness and trust. We are an equal opportunities employer who actively supports and encourages increasing the diversity of our employees, and welcome applications from people with transferable skills gained through experience across the full range of health and social care settings. We are also a bronze award holder under the Defence Employer Recognition Scheme (ERS). The ERS recognises commitment and support from UK employers for defence personnel. Job responsibilities
Maintain an effective system for recording, controlling, and responding to all requests for information received by the ICB under the provisions of the Freedom of Information Act. Ensure that all requests for information are logged and managed in a way that enables the ICB to comply with the requirements of the Act as regards disclosure and response times. Advise managers on the requirements of the Freedom of Information Act and their duties and responsibilities under it. Ensure that the organisation's publication scheme is up to date. Prepare regular reports of FOI/SAR activity, highlighting and escalating any breaches to the appropriate senior manager within appropriate timescales. Liaise with communications staff, other staff and managers over FOI issues. Liaise with the Information Governance staff in relation to the release of confidential data. Prepare reports and correspondence ensuring all information is consistently reported, accurately presented, and produced on time. Work with and support the Corporate Governance team on a variety of areas with the goal of improving compliance around legislative requirements. Support the completion and submission of the Data Security and Protection Toolkit. Effectively process Freedom of Information requests in line with legislation and local policy. Effectively process Subject Access Requests in line with legislation and local policy. Develop and maintain effective information systems to support the processing of Freedom of Information requests and Subject Access Requests. Provide training, advice and support on own area of responsibility. Support training and induction of new and existing staff. Participate in the recruitment process of support staff. Undertake auditing of projects, services, initiatives. Deliver against agreed objectives, achieving quality outcomes. Organise meetings or events and assist in the diary management requirements of individuals in connection with portfolio of work. Contribute to the review and development of policies within areas of knowledge. Participate collaboratively and effectively as a team member to ensure and maintain high standards of delivery across the team. Support the implementation of internal audit recommendations to ensure desired outcomes. Person Specification
Qualifications
Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in corporate governance. Evidence of continued professional development. Experience
Previous experience of managing Freedom of Information Requests/Subject Access Requests. Experience of working within the NHS/Public Sector. Skills and Knowledge
Knowledge of administrative procedures, project management or information analysis. Knowledge of information governance and experience of its application. Competent in Microsoft programmes e.g. Word, Excel and PowerPoint with standard keyboard skills. Ability to work within and lead cross-functional working and project groups. Ability to pull together comprehensive draft reports, data and letters. Problem-solving skills and ability to respond to sudden unexpected demands. Excellent time management skills with the ability to re-prioritise. Ability to communicate effectively with individuals at all levels of the organisation. Excellent writing skills, including the ability to summarise information and key issues. Ability to work on own initiative and organise own workload with minimal supervision working to tight and often changing timescales. Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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Supporting Information Governance work programmes and assisting with organisational IG procedures to promote efficient and effective use of information. Organise, attend and take minutes for Information Governance meetings. Undertake annual Information Governance audits. Contribute to all aspects of IG development by sharing and promoting ideas. Provide advice to Trust staff on the content and location of Trust IG policies and procedures and other associated information/documents. Manage the Information Asset Register and Data Flow Mapping work programme, undertaking training with staff and checking compliance. Complete Freedom of Information and Data Subject Access Requests, in line with current legislation. About us
The Black Country Integrated Care Board (ICB) is a statutory NHS organisation responsible for developing a plan for meeting the health needs of 1.26 million people in the Black Country. We manage the NHS budget for Dudley, Sandwell, Walsall and Wolverhampton and are responsible for planning and buying Primary Medical Services (GPs), dental, optometry and pharmacy services. We are part of the Black Country Integrated Care System (ICS), known as Healthier Futures, which is a partnership of organisations working together to bring health and social care services closer together for the good of our communities. We support the ICS vision for a healthier place with healthier people and healthier futures. The ICB has five core values that underpin the way we work and help to guide our actions and the decisions we make for local people and communities. These are compassion, inclusivity, integrity, fairness and trust. We are an equal opportunities employer who actively supports and encourages increasing the diversity of our employees, and welcome applications from people with transferable skills gained through experience across the full range of health and social care settings. We are also a bronze award holder under the Defence Employer Recognition Scheme (ERS). The ERS recognises commitment and support from UK employers for defence personnel. Job responsibilities
Maintain an effective system for recording, controlling, and responding to all requests for information received by the ICB under the provisions of the Freedom of Information Act. Ensure that all requests for information are logged and managed in a way that enables the ICB to comply with the requirements of the Act as regards disclosure and response times. Advise managers on the requirements of the Freedom of Information Act and their duties and responsibilities under it. Ensure that the organisation's publication scheme is up to date. Prepare regular reports of FOI/SAR activity, highlighting and escalating any breaches to the appropriate senior manager within appropriate timescales. Liaise with communications staff, other staff and managers over FOI issues. Liaise with the Information Governance staff in relation to the release of confidential data. Prepare reports and correspondence ensuring all information is consistently reported, accurately presented, and produced on time. Work with and support the Corporate Governance team on a variety of areas with the goal of improving compliance around legislative requirements. Support the completion and submission of the Data Security and Protection Toolkit. Effectively process Freedom of Information requests in line with legislation and local policy. Effectively process Subject Access Requests in line with legislation and local policy. Develop and maintain effective information systems to support the processing of Freedom of Information requests and Subject Access Requests. Provide training, advice and support on own area of responsibility. Support training and induction of new and existing staff. Participate in the recruitment process of support staff. Undertake auditing of projects, services, initiatives. Deliver against agreed objectives, achieving quality outcomes. Organise meetings or events and assist in the diary management requirements of individuals in connection with portfolio of work. Contribute to the review and development of policies within areas of knowledge. Participate collaboratively and effectively as a team member to ensure and maintain high standards of delivery across the team. Support the implementation of internal audit recommendations to ensure desired outcomes. Person Specification
Qualifications
Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in corporate governance. Evidence of continued professional development. Experience
Previous experience of managing Freedom of Information Requests/Subject Access Requests. Experience of working within the NHS/Public Sector. Skills and Knowledge
Knowledge of administrative procedures, project management or information analysis. Knowledge of information governance and experience of its application. Competent in Microsoft programmes e.g. Word, Excel and PowerPoint with standard keyboard skills. Ability to work within and lead cross-functional working and project groups. Ability to pull together comprehensive draft reports, data and letters. Problem-solving skills and ability to respond to sudden unexpected demands. Excellent time management skills with the ability to re-prioritise. Ability to communicate effectively with individuals at all levels of the organisation. Excellent writing skills, including the ability to summarise information and key issues. Ability to work on own initiative and organise own workload with minimal supervision working to tight and often changing timescales. Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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