Main area: Medical Secretary Grade NHS AfC: Band 4
Contract: Permanent
Hours: Part time - 21 hours per week (3 days per week)
Job ref: 224-PA20241102165
Employer: The Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust
Employer type: NHS
Site: The Robert Jones and Agnes Hunt Orthopaedic Hospital
Town: Oswestry
Salary: £26,530 - £29,114 pa pr
Salary period: Yearly
Closing: 10/02/2025 23:59
Senior Medical Secretary
NHS AfC: Band 4
Job overview
The Senior Medical Secretary provides an efficient and comprehensive professional secretarial service to the Consultants, their Team, and the wider department. To exercise initiative and independent judgement whilst maintaining a high level of confidentiality and diplomacy at all times. Main duties of the job
To undertake the typing of clinic letters, operation notes, pre operative notes, ward notes, discharge letters, specialist reports, conference notes, and associated correspondence of varied medical terminology, efficiently and accurately through audio word processing or shorthand dictation distributing as necessary to the relevant healthcare professions with a copy to the patient. To send and receive confidential patient information to and from other healthcare organisations, patients, carers, and relatives. Manage paper based or electronic diaries for the Consultant and their Team. Process incoming mail. Ensure all referrals and internal referrals are passed to the appropriate Booking Team. Deal with telephone calls into the hospital, a first point of contact. Regularly check digital dictating system for urgent work and prioritise workload. Person specification
Qualifications/Training
RSA level 3 English/Maths GCSE’s or equivalent Shorthand 100 wpm AMSPAR diploma ECDL/NVQ Experience
Previous Medical Secretarial experience Skills/Knowledge
Good knowledge of medical terminology Aptitudes and Attributes
Good communication /interpersonal skills Tact and discretion when dealing with sensitive and confidential information Ability to organise and prioritise own work To reward a higher degree of initiative and responsibility Team player/able to work flexibly Able to use a variety of computer systems Important Your application form must include a
complete
record of your employment history. Please explain any gaps in your employment/education history and reasons for these gaps. The Trust maintains the right to withdraw an employment offer or terminate employment if it is later found that an application for employment contained false, misleading or inaccurate information. Please be aware that we reserve the right to close this job advert early where sufficient applications have been received. For Information The Robert Jones and Agnes Hunt Orthopaedic Hospital NHSFT embraces diversity, equality and inclusion and our aim is to be diverse in age, gender identity, race, sexual orientation, physical or mental ability and ethnicity. We are committed to ensuring disabled workers aren’t disadvantaged when applying for and doing their jobs and offer an interview to all applicants with a disability who meet the minimum criteria for the advertised post. Reasonable adjustments under the Equality Act 2010 will be considered upon request. Your application will be made in Trac, the MLCSU's preferred third party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs and also available in your candidate account. If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system. Employer certification / accreditation badges
You must have appropriate UK professional registration. The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. Application numbers
In the event of a high response to this advertisement, this post will be closed. Early applications are advised. Name: Georgina Norris Job title: Administrative Services Manager Email address: georgina.norris1@nhs.net Telephone number: 01691404093 Contact: Margaret Peach in my absence on 01691 404556.
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NHS AfC: Band 4
Job overview
The Senior Medical Secretary provides an efficient and comprehensive professional secretarial service to the Consultants, their Team, and the wider department. To exercise initiative and independent judgement whilst maintaining a high level of confidentiality and diplomacy at all times. Main duties of the job
To undertake the typing of clinic letters, operation notes, pre operative notes, ward notes, discharge letters, specialist reports, conference notes, and associated correspondence of varied medical terminology, efficiently and accurately through audio word processing or shorthand dictation distributing as necessary to the relevant healthcare professions with a copy to the patient. To send and receive confidential patient information to and from other healthcare organisations, patients, carers, and relatives. Manage paper based or electronic diaries for the Consultant and their Team. Process incoming mail. Ensure all referrals and internal referrals are passed to the appropriate Booking Team. Deal with telephone calls into the hospital, a first point of contact. Regularly check digital dictating system for urgent work and prioritise workload. Person specification
Qualifications/Training
RSA level 3 English/Maths GCSE’s or equivalent Shorthand 100 wpm AMSPAR diploma ECDL/NVQ Experience
Previous Medical Secretarial experience Skills/Knowledge
Good knowledge of medical terminology Aptitudes and Attributes
Good communication /interpersonal skills Tact and discretion when dealing with sensitive and confidential information Ability to organise and prioritise own work To reward a higher degree of initiative and responsibility Team player/able to work flexibly Able to use a variety of computer systems Important Your application form must include a
complete
record of your employment history. Please explain any gaps in your employment/education history and reasons for these gaps. The Trust maintains the right to withdraw an employment offer or terminate employment if it is later found that an application for employment contained false, misleading or inaccurate information. Please be aware that we reserve the right to close this job advert early where sufficient applications have been received. For Information The Robert Jones and Agnes Hunt Orthopaedic Hospital NHSFT embraces diversity, equality and inclusion and our aim is to be diverse in age, gender identity, race, sexual orientation, physical or mental ability and ethnicity. We are committed to ensuring disabled workers aren’t disadvantaged when applying for and doing their jobs and offer an interview to all applicants with a disability who meet the minimum criteria for the advertised post. Reasonable adjustments under the Equality Act 2010 will be considered upon request. Your application will be made in Trac, the MLCSU's preferred third party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs and also available in your candidate account. If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system. Employer certification / accreditation badges
You must have appropriate UK professional registration. The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. Application numbers
In the event of a high response to this advertisement, this post will be closed. Early applications are advised. Name: Georgina Norris Job title: Administrative Services Manager Email address: georgina.norris1@nhs.net Telephone number: 01691404093 Contact: Margaret Peach in my absence on 01691 404556.
#J-18808-Ljbffr
