An exciting opportunity has arisen for a Senior Medical Secretary at Weston General Hospital. We are looking for an enthusiastic and dynamic candidate who thrives in a busy and supportive environment.
The role includes being part of a team which provides an efficient and effective patient-focused secretarial service for the consultants and multi-disciplinary teams.
The post holder will have a range of secretarial and administrative experience, ideally in a hospital environment, though other administration experience will be valued. Experience of proof reading documents would be an advantage.
Working in a busy and sometimes demanding job, within a supportive and nurturing team, the candidate must be a good team player and enjoy working within a multidisciplinary team. They will need to be able to manage and prioritise workload appropriately.
Applicants should have excellent organisational and interpersonal skills and the ability to work well under pressure. Good communication skills and the ability to use initiative is essential.
Key Responsibilities:
Providing secretarial support to speciality. Quality checking of clinical correspondence. Dealing with telephone enquiries / taking accurate messages as appropriate. Acting as a contact and liaison point for patients, clinicians, GP’s, nursing staff, Medical Records and medical representatives, both face to face and on the telephone. Promote a positive image of University Hospital Bristol and Weston NHS Foundation Trust at all times. Liaise with and act as a point of contact for clinical and non-clinical staff via telephone and email. Act as a point of contact for patients, relatives and carers, maintaining politeness and empathy. Escalate patient queries and capacity problems to line manager or relevant clinical staff. General office admin duties (forwarding of emails; sorting & distributing post; filing; printing; photocopying). Housekeeping duties (setting up meeting rooms; preparing welcome refreshments; keeping display boards up to date; unpacking deliveries). Maintain confidentiality and discretion and comply with the terms of the Data Protection Act and local Trust policies at all times. Undertaking any other duties which are deemed appropriate to the post.
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as ‘Good’ overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond.
As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer.
UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them.
For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.
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The role includes being part of a team which provides an efficient and effective patient-focused secretarial service for the consultants and multi-disciplinary teams.
The post holder will have a range of secretarial and administrative experience, ideally in a hospital environment, though other administration experience will be valued. Experience of proof reading documents would be an advantage.
Working in a busy and sometimes demanding job, within a supportive and nurturing team, the candidate must be a good team player and enjoy working within a multidisciplinary team. They will need to be able to manage and prioritise workload appropriately.
Applicants should have excellent organisational and interpersonal skills and the ability to work well under pressure. Good communication skills and the ability to use initiative is essential.
Key Responsibilities:
Providing secretarial support to speciality. Quality checking of clinical correspondence. Dealing with telephone enquiries / taking accurate messages as appropriate. Acting as a contact and liaison point for patients, clinicians, GP’s, nursing staff, Medical Records and medical representatives, both face to face and on the telephone. Promote a positive image of University Hospital Bristol and Weston NHS Foundation Trust at all times. Liaise with and act as a point of contact for clinical and non-clinical staff via telephone and email. Act as a point of contact for patients, relatives and carers, maintaining politeness and empathy. Escalate patient queries and capacity problems to line manager or relevant clinical staff. General office admin duties (forwarding of emails; sorting & distributing post; filing; printing; photocopying). Housekeeping duties (setting up meeting rooms; preparing welcome refreshments; keeping display boards up to date; unpacking deliveries). Maintain confidentiality and discretion and comply with the terms of the Data Protection Act and local Trust policies at all times. Undertaking any other duties which are deemed appropriate to the post.
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as ‘Good’ overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond.
As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer.
UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them.
For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.
#J-18808-Ljbffr
