Board Level PA/Office Manager – 12 month contract
Beginning of March start date ideally but can be flexible to an earlier start date.
Hybrid working (2-3 days in the office with flexibility when needed)
A dynamic Technology SME founded in 2005 is now looking for a Senior PA / Office Manager to support 3 partners/Co Founders and manage the office of approximately 130 people in their ever-growing business which now has a global presence. Based in the Holborn area they offer a fantastic opportunity for someone ambitious, bright with excellent communication and English language skills who thrives working for exceptionally busy partners in the tech world! Offering a Super Flexible hybrid working model.
Must have supported at board level but also must have Office Management experience in a dynamic and entrepreneurial type of organisation.
Key PA/ Office Manager responsibilities:
Complex and ever-changing diary management
Acting as a gatekeeper and being the first point of contact for the Partners
Conducting research on companies ahead of meetings
Organising business travel itineraries, including Visas
Organising internal and external meetings, drafting correspondence and liaising with internal and external contacts and high-level clients
Preparation of monthly Board Pack slides, chasing actions
Meeting set up including organising refreshments and lunch catering
Supporting the organisation of internal company events
Booking team events and restaurants for internal and external events
Collating and submitting expenses and timesheets
Office Management: Overseeing the day-to-day smooth running of the office. Liaising with suppliers and facilities i.e. cleaners, maintenance and building management. First point of contact for any office related facilities issues. Assisting with internal communication to the business. Assisting the Junior PA with kitchen and office supplies, dealing with incoming reception calls, ensuring new joiners have building access and maintaining a good relationship with the main reception team.
Education, Training and Experience:
You will have worked in a PA/ Office Manager role and will have developed strong organisation and planning skills. Ideally, your administrative skills will have been developed in a similar position.
You will have strong MS Office skills and will be very comfortable using MS Word, Excel, Outlook and PowerPoint. Experience working within a SME would be of interest, but you should also be able to adapt to working in a small team, where priorities can change rapidly and where the Company is developing new processes and procedures to bring greater structure and operational rigour.
You must have excellent communication skills, both written and oral, and be very comfortable interacting with all people at all levels across the company and with Client contacts.
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