Employer: 279 University Hospitals Sussex NHS Foundation Trust
Employer type: NHS
Site: St Richards Hospital
Town: Chichester
Salary: £26,530 - £29,114 per annum, pro rata
Salary period: Yearly
Closing: 02/02/2025 23:59
Speciality Coordinator Neurology, Stroke and Rehab
Band 4
About our Trust At UHSussex, we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, ambition, and values that have embodied the NHS for over 70 years. Our hard-working, talented, and dedicated people work together towards a common goal – to always put our Patient First. In fact, our mission is summed up by our ‘where better never stops’ motto, and you will play a part in driving us forwards and in improving the lives of patients across Sussex. At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff, which is extensive and designed to support you when you need it, including flexible working to support work-life balance - because we know that to look after others we must first look after ourselves. As a university trust and a leader in healthcare research, we value learning, teaching, and training so that we can be the best that we can be. From the moment you start with us and throughout your career, we will help you to grow and develop. We hope that in choosing UHSussex, you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do. We look forward to receiving your application and the start of your journey with UHSussex. Job overview
An exciting opportunity has arisen to join our fast-paced and vibrant administrative teams. We are looking for a part-time team member in our Neurology, Stroke, and Rehab service. Supporting clinicians daily to enable them to meet the clinical needs of our patients, this is a varied and fulfilling role. To manage a full and comprehensive administrative service for the Consultants and medical staff. To act as the first point of contact for service users. To monitor inpatient and outpatient commitments of the consultant and medical team and escalate when appropriate. Coordinate and allocate work within the admin team to ensure the effective and efficient operation of the administrative function. Main duties of the job
You will be providing a first-class administrative service dealing with patient enquiries, GP questions, supporting clinicians, chasing patient test results, to name but a few tasks, as well as ensuring all relevant information is recorded. Reviewing (Past) clinic arrivals/outcomes ensuring all actions have been completed on PAS Regularly reviewing/booking and validating from Consultants f/u pending lists Actioning CRB (clinic rebook) requests for Consultants leave and template changes Tracking and chasing of results/diagnostics/patient updates Review future clinics to ensure utilised, highlighting any unutilised/capacity issues Support typing and booking of appointments Supporting both the Directorate Support Manager and other colleagues as required Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff, which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves. As a university trust and a leader in healthcare research, we value learning, teaching, and training so that we can be the best that we can be. From the moment you start with us and throughout your career, we will help you to grow and develop. We hope that in choosing UHSussex, you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do. We look forward to receiving your application and the start of your journey with UHSussex. Detailed job description and main responsibilities
Work without supervision, problem solve and take initiative where required. To act as the first point of contact between Consultants and their team, maintaining good communication with them and other staff in the department, as well as patients and members of the public. Dealing with face-to-face, telephone, and email enquiries from patients, relatives, GPs, other departments within the Trust/community, and other hospitals in an appropriate, sensitive/diplomatic manner and as efficiently as possible, ensuring timely resolution/action. Often dealing with queries and complaints which are complex, contentious, and emotional in nature. In the absence of the relevant consultant/s, medical or nursing team member, ensure that appropriate messages are taken or information escalated where appropriate. Communicate effectively with the teams on a timely basis ensuring robust systems exist so that staff feel informed. Person specification
Experience of Medical administration Experience of working in a multi-faceted team Experience of working in a clinical admin team Equality, Diversity and Inclusion
Evidence of having championed diversity in previous roles (as appropriate to role) Evidence of having undertaken own development to improve understanding of equalities issues Important information for applicants Flexible Working:
If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager. DBS Checks:
As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975. Skilled Worker Visa:
Applications for Skilled Worker sponsorship are welcome for those that meet the Visa and Immigration eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. Closing adverts early:
Please apply as early as you're able for this role. In the event of exceptional interest, we may close adverts earlier than specified. UHSussex reserves the right to close the role early if we receive a high volume of applications. Further Information For help with the application process for non-medical vacancies only, please contact the Resourcing Team by Email: uhsussex.non-medicalvacancies@nhs.net Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. Name: Dee Humphris Job title: Operational Manager Neurology, Stroke and Rehab Email address: dee.humphris@nhs.net Telephone number: 07795 256074 Additional information: For further information please contact Dee Humphris.
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Band 4
About our Trust At UHSussex, we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, ambition, and values that have embodied the NHS for over 70 years. Our hard-working, talented, and dedicated people work together towards a common goal – to always put our Patient First. In fact, our mission is summed up by our ‘where better never stops’ motto, and you will play a part in driving us forwards and in improving the lives of patients across Sussex. At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff, which is extensive and designed to support you when you need it, including flexible working to support work-life balance - because we know that to look after others we must first look after ourselves. As a university trust and a leader in healthcare research, we value learning, teaching, and training so that we can be the best that we can be. From the moment you start with us and throughout your career, we will help you to grow and develop. We hope that in choosing UHSussex, you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do. We look forward to receiving your application and the start of your journey with UHSussex. Job overview
An exciting opportunity has arisen to join our fast-paced and vibrant administrative teams. We are looking for a part-time team member in our Neurology, Stroke, and Rehab service. Supporting clinicians daily to enable them to meet the clinical needs of our patients, this is a varied and fulfilling role. To manage a full and comprehensive administrative service for the Consultants and medical staff. To act as the first point of contact for service users. To monitor inpatient and outpatient commitments of the consultant and medical team and escalate when appropriate. Coordinate and allocate work within the admin team to ensure the effective and efficient operation of the administrative function. Main duties of the job
You will be providing a first-class administrative service dealing with patient enquiries, GP questions, supporting clinicians, chasing patient test results, to name but a few tasks, as well as ensuring all relevant information is recorded. Reviewing (Past) clinic arrivals/outcomes ensuring all actions have been completed on PAS Regularly reviewing/booking and validating from Consultants f/u pending lists Actioning CRB (clinic rebook) requests for Consultants leave and template changes Tracking and chasing of results/diagnostics/patient updates Review future clinics to ensure utilised, highlighting any unutilised/capacity issues Support typing and booking of appointments Supporting both the Directorate Support Manager and other colleagues as required Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff, which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves. As a university trust and a leader in healthcare research, we value learning, teaching, and training so that we can be the best that we can be. From the moment you start with us and throughout your career, we will help you to grow and develop. We hope that in choosing UHSussex, you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do. We look forward to receiving your application and the start of your journey with UHSussex. Detailed job description and main responsibilities
Work without supervision, problem solve and take initiative where required. To act as the first point of contact between Consultants and their team, maintaining good communication with them and other staff in the department, as well as patients and members of the public. Dealing with face-to-face, telephone, and email enquiries from patients, relatives, GPs, other departments within the Trust/community, and other hospitals in an appropriate, sensitive/diplomatic manner and as efficiently as possible, ensuring timely resolution/action. Often dealing with queries and complaints which are complex, contentious, and emotional in nature. In the absence of the relevant consultant/s, medical or nursing team member, ensure that appropriate messages are taken or information escalated where appropriate. Communicate effectively with the teams on a timely basis ensuring robust systems exist so that staff feel informed. Person specification
Experience of Medical administration Experience of working in a multi-faceted team Experience of working in a clinical admin team Equality, Diversity and Inclusion
Evidence of having championed diversity in previous roles (as appropriate to role) Evidence of having undertaken own development to improve understanding of equalities issues Important information for applicants Flexible Working:
If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager. DBS Checks:
As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975. Skilled Worker Visa:
Applications for Skilled Worker sponsorship are welcome for those that meet the Visa and Immigration eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. Closing adverts early:
Please apply as early as you're able for this role. In the event of exceptional interest, we may close adverts earlier than specified. UHSussex reserves the right to close the role early if we receive a high volume of applications. Further Information For help with the application process for non-medical vacancies only, please contact the Resourcing Team by Email: uhsussex.non-medicalvacancies@nhs.net Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. Name: Dee Humphris Job title: Operational Manager Neurology, Stroke and Rehab Email address: dee.humphris@nhs.net Telephone number: 07795 256074 Additional information: For further information please contact Dee Humphris.
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