Job Description
Part Time - 20 Hours (Tues, Wed, Thurs) Ash, Surrey £14 p/h + Bonus + Benefits
Our client is a Surrey-based, award-winning studio offering bespoke soft furnishings and design services for a variety of home and commercial spaces. To support the creative team in managing growing demand, a highly organised and proactive part-time Studio Coordinator is required to take on this important administrative and organisational support role. Working approximately 20 hours per week in close cooperation with the business owner and lead designer, the successful candidate will be based within a 30-45-minute commute from our client's purpose-built studio in Ash. Ideally, they will have a keen interest in interior design and/or the soft furnishings industry and an understanding of project lifecycles and management support. Our client provides a warm, supportive, team-focused environment where honesty and integrity are valued. Applicants should come to the role with some previous organisational experience; however, our client is happy to provide continuous training to help fill any gaps and ensure the successful applicant is integrated into the team as quickly as possible. Above all else, a positive attitude towards continuous development and an open, team-focused mindset are essential requirements.
Key Responsibilities Management of client project boards, including writing up sheets for each client, updating regularly with required information, and adding notes as necessary. Quote reviews, emailing clients for quote approval, and updating Xero. Monthly accounts receivable and accounts payable activities, plus reconciling on Xero. Quarterly VAT organisation of receipts & invoices. Sending receipts to clients post-payment. Management of fabric books, yearly price updates for existing books, adding current prices to new books as they arrive, and updating price lists. Studio housekeeping, including organising equipment & tools, stock, and sorting linings, interlinings, and fabrics by size. Ordering client fabrics, trimmings & supplies. Receiving, quality checking, and processing fabrics/supplies. Organising returns of any faulty fabrics/supplies. Organising stationery, including printer ink, files, paper, and packaging for ordering. Posting social media content/client newsletters. Organising outsourced orders, including writing up job sheets with accurate details, photos, and information. Organising fittings, liaising with clients, and booking in with fitters. Organising client thank you gifts and inventory for quoting.
Skills & Experience Previous experience in a similar support coordination and delivery role as part of a small team. A diligent, engaging, and friendly manner. Excellent communication skills, both written and verbal. A keen interest in interior design, soft furnishings, or the textile industry. Proficient user of the MS Office suite. Knowledge of Xero or any other cloud-based accountancy software would be an advantage. Able to work 3 days per week, ideally Tuesday, Wednesday, and Thursday, in an onsite role. This is an exciting opportunity for someone looking to return to the workplace on a part-time basis after a career break, to join a well-established and friendly boutique designer. In return for your support, an attractive salary is on offer in addition to a strong benefits package and ongoing training. Apply now!
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Part Time - 20 Hours (Tues, Wed, Thurs) Ash, Surrey £14 p/h + Bonus + Benefits
Our client is a Surrey-based, award-winning studio offering bespoke soft furnishings and design services for a variety of home and commercial spaces. To support the creative team in managing growing demand, a highly organised and proactive part-time Studio Coordinator is required to take on this important administrative and organisational support role. Working approximately 20 hours per week in close cooperation with the business owner and lead designer, the successful candidate will be based within a 30-45-minute commute from our client's purpose-built studio in Ash. Ideally, they will have a keen interest in interior design and/or the soft furnishings industry and an understanding of project lifecycles and management support. Our client provides a warm, supportive, team-focused environment where honesty and integrity are valued. Applicants should come to the role with some previous organisational experience; however, our client is happy to provide continuous training to help fill any gaps and ensure the successful applicant is integrated into the team as quickly as possible. Above all else, a positive attitude towards continuous development and an open, team-focused mindset are essential requirements.
Key Responsibilities Management of client project boards, including writing up sheets for each client, updating regularly with required information, and adding notes as necessary. Quote reviews, emailing clients for quote approval, and updating Xero. Monthly accounts receivable and accounts payable activities, plus reconciling on Xero. Quarterly VAT organisation of receipts & invoices. Sending receipts to clients post-payment. Management of fabric books, yearly price updates for existing books, adding current prices to new books as they arrive, and updating price lists. Studio housekeeping, including organising equipment & tools, stock, and sorting linings, interlinings, and fabrics by size. Ordering client fabrics, trimmings & supplies. Receiving, quality checking, and processing fabrics/supplies. Organising returns of any faulty fabrics/supplies. Organising stationery, including printer ink, files, paper, and packaging for ordering. Posting social media content/client newsletters. Organising outsourced orders, including writing up job sheets with accurate details, photos, and information. Organising fittings, liaising with clients, and booking in with fitters. Organising client thank you gifts and inventory for quoting.
Skills & Experience Previous experience in a similar support coordination and delivery role as part of a small team. A diligent, engaging, and friendly manner. Excellent communication skills, both written and verbal. A keen interest in interior design, soft furnishings, or the textile industry. Proficient user of the MS Office suite. Knowledge of Xero or any other cloud-based accountancy software would be an advantage. Able to work 3 days per week, ideally Tuesday, Wednesday, and Thursday, in an onsite role. This is an exciting opportunity for someone looking to return to the workplace on a part-time basis after a career break, to join a well-established and friendly boutique designer. In return for your support, an attractive salary is on offer in addition to a strong benefits package and ongoing training. Apply now!
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