Risktec is an established, independent and specialist risk management consulting and training company, and is part of the TÜV Rheinland Group. We help clients to manage health, safety, security, environmental (HSSE) and business risk in sectors where the impact of loss is high. Our people are high calibre and motivated professionals, with a clear focus on meeting clients’ expectations. Our principal office is in Warrington, with other UK Offices in Aberdeen, Derby, Edinburgh, Glasgow and London. We also have international offices in key locations in Europe, Middle East, South East Asia and North America. Our activities are supported by a comprehensive network of TÜV Rheinland offices and local representatives in other regions around the world. We are privileged to have many of the world’s best companies as clients in many sectors, including oil, gas and chemical, nuclear and defence, transport and renewables. We have delivered over 7,000 projects to over 1,400 clients in over 70 countries. Further information is available at www.risktec.tuv.com.
Risktec’s London office has grown significantly over recent years. As a result, we are seeking a permanent technical assistant to assist with operations in the office.
Job Description
Assist with the day-to-day management of projects being delivered by the London team. This will include:
Setting up and monitoring projects within our internal PM systems. Raising and processing invoices to ensure that all suppliers are paid in a timely manner, and managing non-payments by debtors; Formatting project reports; Ensuring that incoming purchase orders are set up on our financial management systems; Raising and processing purchase orders for the team;
Raising purchase orders / ordering of items for the office and managing non-payments by debtors; Supporting on admin aspects of project proposals, as required; Booking/managing travel and accommodation through our travel supplier; Ordering office consumables; Ensuring the activities required to maintain the quality, health, safety and environment requirements for the team are undertaken in a timely manner, and liaising with the other teams within the building to ensure all aspects of building management are being done by the relevant parties; Monitoring, controlling and ordering all office supplies; Greeting visitors and issuing visitor access passes; Answering and addressing incoming phone calls in a timely and polite manner, screen calls and connect to the relevant person or take and deliver messages; Providing general support to the teams within the office as required. What we expect of you?
Be proficient in the use of Microsoft Office programmes (essential); Have knowledge of using databases and finance systems e.g. SAP (desirable); Able to work independently and as part of a team. Confidentiality and discretion are essential; Adhere to company policies and procedures; Represent the organisation in an ethical and professional manner; Maintain a complete knowledge of organisational structure, personnel names and titles; Communicate verbally with confidence and clarity; Excellent time management and prioritisation skills.
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Assist with the day-to-day management of projects being delivered by the London team. This will include:
Setting up and monitoring projects within our internal PM systems. Raising and processing invoices to ensure that all suppliers are paid in a timely manner, and managing non-payments by debtors; Formatting project reports; Ensuring that incoming purchase orders are set up on our financial management systems; Raising and processing purchase orders for the team;
Raising purchase orders / ordering of items for the office and managing non-payments by debtors; Supporting on admin aspects of project proposals, as required; Booking/managing travel and accommodation through our travel supplier; Ordering office consumables; Ensuring the activities required to maintain the quality, health, safety and environment requirements for the team are undertaken in a timely manner, and liaising with the other teams within the building to ensure all aspects of building management are being done by the relevant parties; Monitoring, controlling and ordering all office supplies; Greeting visitors and issuing visitor access passes; Answering and addressing incoming phone calls in a timely and polite manner, screen calls and connect to the relevant person or take and deliver messages; Providing general support to the teams within the office as required. What we expect of you?
Be proficient in the use of Microsoft Office programmes (essential); Have knowledge of using databases and finance systems e.g. SAP (desirable); Able to work independently and as part of a team. Confidentiality and discretion are essential; Adhere to company policies and procedures; Represent the organisation in an ethical and professional manner; Maintain a complete knowledge of organisational structure, personnel names and titles; Communicate verbally with confidence and clarity; Excellent time management and prioritisation skills.
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