Technical PA

At Bellway we recognise that people are the key to our success, and we are committed to building an inclusive culture that values and respects difference combined with creating a safe and inclusive working environment for all colleagues. This means we are positive about making adjustments as well as providing flexible working and we would be happy to talk to you about how this could work for you. The Role Principal accountabilities of the role include: First point of contact to deal with correspondence and telephone calls, ensuring urgent messages are actioned immediately. Support the Technical Director with secretarial support such as typing up correspondence, diary management and organising meetings. Minute meetings, type up notes and present in a professional format. Create Consultant Appointment documents and orders, upload on to COINS. Process Restrictive Covenants alongside the Technical Director. Maintain Managing Director inbox alongside the Customer Care department. Send monthly development cost reports to Technical Managers via COINS/ Sharepoint. Collate monthly Technical Board Report alongside Technical Director. Maintain efficient filing and archive systems for the Technical Department and for employee records. Electronic filing/ archiving/ set up of new electronic filing folders for new developments. Update Agile Working schedule weekly. Maintain Consultant's Professional Indemnity Insurance details, and upload to COINS. Keep Framework Agreement Schedule up to date/ request new Framework Agreements from Solicitors. Cover Reception duties on particular allocated day & when needed for holiday/ sickness cover. Input received invoices onto Invoice Tracker for approval. Update the Development Allocation Schedule and issue out to office staff. Send out meeting invites for Technical meetings - Outlook/Teams/ Book meeting rooms. Organise staff training as and when required. Liaise with secretaries at Group and other Divisions. Experience, Qualifications and Skills Experience Experience of working in a secretarial/PA role supporting Director level roles. Qualifications and Training GCSE Maths and English – Grade 4/C or above (or equivalent). Skills and Aptitude Excellent administration and organisation skills. Strong communication and listening skills. Ability to prioritise workload and meet tight deadlines. Demonstrates a high level of discretion and confidentiality. Ability to work on own as well as part of a team. Proficient IT skills along with a good working knowledge of Microsoft Office (Word, Excel and Outlook) and the ability to adapt to new systems. Experience of COINS accounting software preferred. Committed to diversity and inclusion. The Role and Working Conditions Willing to be flexible in respect to day to day duties and hours worked. Office-based role. This role is a fixed-term contract for 12 months. Part-time working 3 days per week. In return we can offer you: Competitive salary. Competitive annual bonus. Contributory pension scheme. 25 days holiday, plus bank holidays for full-time. Holiday purchase scheme. Access to discounts and benefits portal. ShareSave Scheme. Cycle to Work Scheme. Life assurance. Purchase Holiday Scheme. We reserve the right to close this vacancy if a large volume of applications are received. Job Types: Part-time, Fixed term contract. Work Location: In person. Reference ID: 265775INDE.

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