The EU Barbados Delegation is Looking For A Secretary
19.12.2024 New opportunity The deadline for submitting applications is 8 January 2025. Interested persons should have a minimum of three (3) years’ relevant secretarial experience. The post requires the candidate to provide general administrative, logistical and document management support services. The EU Delegation to Barbados, the Eastern Caribbean States, the OECS and CARICOM/CARIFORUM is seeking to recruit a motivated, reliable and experienced individual with a minimum of 3 years’ relevant secretarial experience preferably in a diplomatic and/or international establishment or in a position of similar scope to fill the Local Agent Group III position of
Secretary . The duration of the contract is for a fixed term of three years. The team consists of ten people and there are occasional atypical working hours. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation. The successful candidate will work under the overall responsibility of the Head of Delegation and the direct responsibility of the Head and the Deputies of the Hub. The successful candidate will work under the supervision of the Head of Section – Finance, Contracts and Audits to provide general administrative, logistical and document management support services to the Section. Employer:
EU Delegation The Delegation of the European Union to Barbados, the Eastern Caribbean States, the OECS and CARICOM/CARIFORUM Duration of contract:
Fixed term contract for 3 years Location:
Barbados Working hours:
37.5 hours per week Working environment/conditions:
International and multi-cultural environment. Job objective:
Under the supervision of the Head of Section to provide general administrative, logistical and document management support services to the Section. Main Tasks: Coordinate inputs into various operational and reporting processes (annual reports, risk assessments, leave and travel planning, etc.) and compile relevant information into the relevant templates and systems. Coordinate the maintenance of updated factsheets, PowerPoint, data on programme. Answering and screening incoming calls. Prepare correspondence, minutes, duty free letters, and assist with any other secretarial and administrative requests of the Section. Organise incoming and outgoing mail, including electronic registration in relevant systems. Maintain an efficient and effective filing system for the Section, assuring easy retrieval of pertinent documents. Organise the mission of members of the section (travel). Assist with the administration of the Section’s leave, absences, work plan, and any area related to personnel management. Organise logistics, coordination and set up of meetings, conferences and events, including visits from Headquarters. Provide back-up support to other sections and the office of the Head of Cooperation during absence of the respective secretaries. Execute at the request of the Team Leader, such other general administrative support tasks as deemed necessary in the interests of the Delegation. Keep abreast about developments related to the section portfolio and main issues concerning the section. Under the guidance of officers in the section, conduct research, compile and prepare reports and other materials as required. Qualifications: Post-secondary school certificate in Business Administration, Secretarial Studies and/or Office Management from a recognised institution OR in absence of one of the aforementioned qualifications: relevant professional experience as indicated below of at least 7 years. Professional experience:
Minimum of 3 years relevant experience preferably in a diplomatic and/or international establishment or in a position with a similar scope. Professional experience outside of Barbados would be considered an asset. Knowledge of languages:
English (EN-C1): Active oral and written command: Excellent. Knowledge of IT tools:
Good knowledge of IT tools for e.g. Microsoft Word, Excel, PowerPoint and Outlook. Knowledge of other IT tools or programming would be considered an asset. Interested persons should submit the following
in pdf format
to the Head of Administration via email address: eeasjobs-223@eeas.europa.eu Curriculum Vitae (CV)
preferably using the Europass format/template Please mention: ATTN: VACANCY – SECRETARY 112078 Before submitting their application, candidates should carefully check whether they meet all the eligibility criteria in order to avoid automatic exclusion from the selection procedure.
Late applications will not be accepted. The selection panel will make a pre-selection on the basis of the qualifications and the professional experience described in the CV and motivation letter, and will produce a shortlist of a limited number of eligible candidates who best meet the selection criteria for the post.
Only successful candidates will be contacted.
#J-18808-Ljbffr
19.12.2024 New opportunity The deadline for submitting applications is 8 January 2025. Interested persons should have a minimum of three (3) years’ relevant secretarial experience. The post requires the candidate to provide general administrative, logistical and document management support services. The EU Delegation to Barbados, the Eastern Caribbean States, the OECS and CARICOM/CARIFORUM is seeking to recruit a motivated, reliable and experienced individual with a minimum of 3 years’ relevant secretarial experience preferably in a diplomatic and/or international establishment or in a position of similar scope to fill the Local Agent Group III position of
Secretary . The duration of the contract is for a fixed term of three years. The team consists of ten people and there are occasional atypical working hours. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation. The successful candidate will work under the overall responsibility of the Head of Delegation and the direct responsibility of the Head and the Deputies of the Hub. The successful candidate will work under the supervision of the Head of Section – Finance, Contracts and Audits to provide general administrative, logistical and document management support services to the Section. Employer:
EU Delegation The Delegation of the European Union to Barbados, the Eastern Caribbean States, the OECS and CARICOM/CARIFORUM Duration of contract:
Fixed term contract for 3 years Location:
Barbados Working hours:
37.5 hours per week Working environment/conditions:
International and multi-cultural environment. Job objective:
Under the supervision of the Head of Section to provide general administrative, logistical and document management support services to the Section. Main Tasks: Coordinate inputs into various operational and reporting processes (annual reports, risk assessments, leave and travel planning, etc.) and compile relevant information into the relevant templates and systems. Coordinate the maintenance of updated factsheets, PowerPoint, data on programme. Answering and screening incoming calls. Prepare correspondence, minutes, duty free letters, and assist with any other secretarial and administrative requests of the Section. Organise incoming and outgoing mail, including electronic registration in relevant systems. Maintain an efficient and effective filing system for the Section, assuring easy retrieval of pertinent documents. Organise the mission of members of the section (travel). Assist with the administration of the Section’s leave, absences, work plan, and any area related to personnel management. Organise logistics, coordination and set up of meetings, conferences and events, including visits from Headquarters. Provide back-up support to other sections and the office of the Head of Cooperation during absence of the respective secretaries. Execute at the request of the Team Leader, such other general administrative support tasks as deemed necessary in the interests of the Delegation. Keep abreast about developments related to the section portfolio and main issues concerning the section. Under the guidance of officers in the section, conduct research, compile and prepare reports and other materials as required. Qualifications: Post-secondary school certificate in Business Administration, Secretarial Studies and/or Office Management from a recognised institution OR in absence of one of the aforementioned qualifications: relevant professional experience as indicated below of at least 7 years. Professional experience:
Minimum of 3 years relevant experience preferably in a diplomatic and/or international establishment or in a position with a similar scope. Professional experience outside of Barbados would be considered an asset. Knowledge of languages:
English (EN-C1): Active oral and written command: Excellent. Knowledge of IT tools:
Good knowledge of IT tools for e.g. Microsoft Word, Excel, PowerPoint and Outlook. Knowledge of other IT tools or programming would be considered an asset. Interested persons should submit the following
in pdf format
to the Head of Administration via email address: eeasjobs-223@eeas.europa.eu Curriculum Vitae (CV)
preferably using the Europass format/template Please mention: ATTN: VACANCY – SECRETARY 112078 Before submitting their application, candidates should carefully check whether they meet all the eligibility criteria in order to avoid automatic exclusion from the selection procedure.
Late applications will not be accepted. The selection panel will make a pre-selection on the basis of the qualifications and the professional experience described in the CV and motivation letter, and will produce a shortlist of a limited number of eligible candidates who best meet the selection criteria for the post.
Only successful candidates will be contacted.
#J-18808-Ljbffr
