What we're looking for We are looking for a talented Trainee Bids & Proposals Assistant / Coordinator (Apprentice) to join our successful team at Winvic Construction, a multi-disciplinary main contractor based in the midlands that excels in the delivery of construction projects on a national scale. What you'll get
Competitive salary - dependent on experience 26 days annual leave plus additional long service entitlement Reporting to the Marketing Coordinator, the role will support the needs of the marketing and business development department and perform a variety of functions in a fast-paced environment. This role is offered as an apprenticeship, providing you with the opportunity to gain hands-on experience while working towards a nationally recognised Level 3 qualification in Bid and Proposal Co-ordination. You will have the opportunity to grow and develop your career within a successful and progressive organisation. Experience & Qualifications:
While no prior experience is required, we welcome applications from those seeking a career change. English and Maths GCSE Grade C/4 and above or Functional Skills Level 2 is required. Effective written and verbal communication skills: you will be required to write and edit clear and concise content for tender and PQQ submissions, so strong copywriting skills would be an advantage and excellent attention to detail. IT skills: computer literate with good working knowledge of Microsoft Office packages, CMS systems and social media platforms. Adobe InDesign and Photoshop experience would be an advantage. Organisational skills: the ability to use initiative and prioritise workload in order to meet deadlines, whilst maintaining a high level of accuracy and attention to detail are all important. Great interpersonal skills: the ability to build relationships with a wide variety of people, have a positive attitude and personable manner and be an adaptable member of the team. Key Responsibilities:
Coordination of Tenders, Cost Plans and PQQs Support Precon team with tenders and cost plans including providing support with client interface and communication via online portals. Co-ordinate responses to Pre-Qualification Questionnaires (PQQs) in conjunction with BD team. Reading and understanding client bid documentation, deadlines and submission requirements. Assist in management of the planning and project management of the production and delivery of all tenders / proposals to ensure these are delivered within submission timescales. Consolidate content from contributors into the required format and flag gaps to Precon and BD. Contribute to the written proposal where required – both in terms of content and presentation. Manage, review and update bid / knowledge library content, and create and update CVs, project profiles and case studies in liaison with the marketing team. Ensure quality of responses always striving for top scores and target win rate. Ensure best practice and adherence to client procedures, governance and processes. Designing, Editing, Writing & Reviewing Supporting Precon and BD with designing, writing, editing, assisting with reviews and contributing to brainstorming meetings when required. Ensure that the branding of tenders / proposals / cost plans / PQQs is compliant to the requirements, client focused and in line with Winvic Brand Guidelines where permitted. Ensuring company CVs are up to date and reviewed. Helping write case studies and other material as part of marketing / business development activities liaising with the marketing team. Bid / Knowledge Library and Model Responses Working closely with BD, Precon and subject matter experts to develop and maintain the bid / knowledge library. Leading on assigned topics / questions and liaising with internal subject matter experts for input / updates and added value. Ensure the standard company information is up to date. Assist BD, Precon and subject matter experts with writing / re-writing of Model Responses. Ensure timely and accurate communication with all external bodies involved in the production of a tender / PQQ / submission. Ensure timely and accurate communication internally within the company of information relating to the production / delivery of tenders / PQQs / submissions. Promptly report to and liaise with BD, Precon and marketing teams. Support other members of the team and promote a positive team working environment. Winvic's Core Values
Respect
– For all of our colleagues, regardless of their position in the organisation. Respect for suppliers, communities, the environment – and for our customers. By valuing the opinions and concerns of others our solutions deliver the best outcome for all stakeholders. Loyalty
– To our customers, each other, and our suppliers. Honesty
– Allows us to tackle difficult conversations constructively. Straight-talking generates trust and helps to solve problems quickly. We keep clients in the picture at all times, so there will be no nasty surprises on cost or delivery. Challenging/questioning
– Always asking ourselves if there is a better way. The commitment to continuous improvement underpins our position as industry leaders. Passion: pride, tenacity, drive
– The winning mentality. If it’s in our hearts it’s at the heart of the business. The most important ingredient in the recipe for success. From before day one, Winvic’s founders had a vision of a construction company that didn’t just meet contract requirements. They could see an organisation that was completely trusted by its staff, clients, subcontractors and communities, and which propelled projects to not only meet goals and expectations, but to also go above and beyond. Today, this ethos is known as The Winvic Way. It ultimately means something different to everyone, but the phrase embodies how each Winvic employee wants to execute their role. Companies and potential new members of staff that share our unyielding ethos are inevitably drawn to working with us, and vice versa, finding our open, pragmatic and ‘go-all-out’ attitude refreshing, valuable and desirable.
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Competitive salary - dependent on experience 26 days annual leave plus additional long service entitlement Reporting to the Marketing Coordinator, the role will support the needs of the marketing and business development department and perform a variety of functions in a fast-paced environment. This role is offered as an apprenticeship, providing you with the opportunity to gain hands-on experience while working towards a nationally recognised Level 3 qualification in Bid and Proposal Co-ordination. You will have the opportunity to grow and develop your career within a successful and progressive organisation. Experience & Qualifications:
While no prior experience is required, we welcome applications from those seeking a career change. English and Maths GCSE Grade C/4 and above or Functional Skills Level 2 is required. Effective written and verbal communication skills: you will be required to write and edit clear and concise content for tender and PQQ submissions, so strong copywriting skills would be an advantage and excellent attention to detail. IT skills: computer literate with good working knowledge of Microsoft Office packages, CMS systems and social media platforms. Adobe InDesign and Photoshop experience would be an advantage. Organisational skills: the ability to use initiative and prioritise workload in order to meet deadlines, whilst maintaining a high level of accuracy and attention to detail are all important. Great interpersonal skills: the ability to build relationships with a wide variety of people, have a positive attitude and personable manner and be an adaptable member of the team. Key Responsibilities:
Coordination of Tenders, Cost Plans and PQQs Support Precon team with tenders and cost plans including providing support with client interface and communication via online portals. Co-ordinate responses to Pre-Qualification Questionnaires (PQQs) in conjunction with BD team. Reading and understanding client bid documentation, deadlines and submission requirements. Assist in management of the planning and project management of the production and delivery of all tenders / proposals to ensure these are delivered within submission timescales. Consolidate content from contributors into the required format and flag gaps to Precon and BD. Contribute to the written proposal where required – both in terms of content and presentation. Manage, review and update bid / knowledge library content, and create and update CVs, project profiles and case studies in liaison with the marketing team. Ensure quality of responses always striving for top scores and target win rate. Ensure best practice and adherence to client procedures, governance and processes. Designing, Editing, Writing & Reviewing Supporting Precon and BD with designing, writing, editing, assisting with reviews and contributing to brainstorming meetings when required. Ensure that the branding of tenders / proposals / cost plans / PQQs is compliant to the requirements, client focused and in line with Winvic Brand Guidelines where permitted. Ensuring company CVs are up to date and reviewed. Helping write case studies and other material as part of marketing / business development activities liaising with the marketing team. Bid / Knowledge Library and Model Responses Working closely with BD, Precon and subject matter experts to develop and maintain the bid / knowledge library. Leading on assigned topics / questions and liaising with internal subject matter experts for input / updates and added value. Ensure the standard company information is up to date. Assist BD, Precon and subject matter experts with writing / re-writing of Model Responses. Ensure timely and accurate communication with all external bodies involved in the production of a tender / PQQ / submission. Ensure timely and accurate communication internally within the company of information relating to the production / delivery of tenders / PQQs / submissions. Promptly report to and liaise with BD, Precon and marketing teams. Support other members of the team and promote a positive team working environment. Winvic's Core Values
Respect
– For all of our colleagues, regardless of their position in the organisation. Respect for suppliers, communities, the environment – and for our customers. By valuing the opinions and concerns of others our solutions deliver the best outcome for all stakeholders. Loyalty
– To our customers, each other, and our suppliers. Honesty
– Allows us to tackle difficult conversations constructively. Straight-talking generates trust and helps to solve problems quickly. We keep clients in the picture at all times, so there will be no nasty surprises on cost or delivery. Challenging/questioning
– Always asking ourselves if there is a better way. The commitment to continuous improvement underpins our position as industry leaders. Passion: pride, tenacity, drive
– The winning mentality. If it’s in our hearts it’s at the heart of the business. The most important ingredient in the recipe for success. From before day one, Winvic’s founders had a vision of a construction company that didn’t just meet contract requirements. They could see an organisation that was completely trusted by its staff, clients, subcontractors and communities, and which propelled projects to not only meet goals and expectations, but to also go above and beyond. Today, this ethos is known as The Winvic Way. It ultimately means something different to everyone, but the phrase embodies how each Winvic employee wants to execute their role. Companies and potential new members of staff that share our unyielding ethos are inevitably drawn to working with us, and vice versa, finding our open, pragmatic and ‘go-all-out’ attitude refreshing, valuable and desirable.
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