UK - Hybrid with access to London office
Function
Facilities Office Co-ordinator
Central London The Organisation
The International Institute for Environment and Development (IIED) is a policy and action research organisation promoting sustainable development and linking local priorities to global challenges. We are based in London and work on five continents with some of the world’s most vulnerable people to strengthen their voices in the decision-making arenas that affect them. With more than 150 members of staff working with associates and partners around the world, IIED has been at the forefront of evidence-based policymaking in sustainable development for over 50 years. We are currently seeking an Office Co-ordinator to join our team on a full-time, permanent basis. The Benefits
Salary of £31,960 - £38,675 per annum, depending on experience 25 days' annual leave per year, increasing with service Closure between Christmas and new year with additional paid holiday 7.5% employer's pension contributions An employee protection scheme offering a flexible menu of benefits An interest-free season-ticket loan A cycle-to-work scheme offering tax savings on the cost of purchasing a bike for travel to and from work An employee assistance programme Enhanced maternity, paternity and adoption policies Enhanced sick pay entitlements, increasing with length of service Flexible working options Support for learning and development Compassionate leave up to ten days per annum Dependents leave Eye tests and glasses Therapy treatment This is an exciting opportunity for a proactive and detail-oriented office/project administrator with wide-ranging skills including Excel and finance admin and experience in IT to join our dynamic organisation. You’ll have the chance to directly contribute to our mission of promoting sustainable development and amplifying the voices of vulnerable communities worldwide, whilst further developing your skills and taking on a truly varied role. So, if you want to join an organisation committed to social and environmental justice across the globe, then apply today! The Role
As an Office Co-ordinator, you will manage the daily operations of our London office to ensure a safe, efficient, and welcoming environment for staff and visitors. Working closely with the Operations/Facilities Team, you will support the London Operations/Facilities Manager and the Edinburgh Office Co-ordinator in maintaining systems and procedures that uphold our operational standards and safety. Overseeing building and office services, you will manage health and safety protocols, maintain supplier records, conduct staff inductions and monitor office occupancy. You will act as the first point of contact for all office-related queries, manage reception duties and support logistical arrangements for internal and external events. Additionally, you will: Serve as a Super User for our IT systems, providing IT support and managing equipment Assist with finance and resource management tasks Collaborate with the Operations/Facilities Manager on environmental impact reporting Help deliver the Operations/Facilities Service Level Agreement Plan to the wider organisation About You
To be considered as an Office Co-ordinator, you will need: Experience in a similar service and administration, project manager and/or office support orientated role Experience providing support to financial administration processes Experience providing events support The ability to set up, implement and maintain office systems A Levels or equivalent qualifications or learning gained through work experience, short courses or formal training in similar administrative roles The closing date for this role is 1st October 2024. Other organisations may call this role Office Administrator, Office Manager, Project Manager, Administrator, Admin Assistant, Office Assistant, Operations Co-ordinator, Receptionist, or Secretary. Although IIED is a hybrid working organisation, this role is office based, Monday to Friday and you are expected to be working from the office most of the time. IIED is a Global organisation that serves the Global Majority. We are committed to equity of opportunity, to being fair and inclusive, and to being a place where all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in IIED’s workforce including members of minority groups and those with lived experience of the work we do. Even if you don't satisfy all the criteria, we still encourage you to apply, as we will offer training and development to upskill the right candidate for the role. So, if you’re looking for an impactful new role as an Office Co-ordinator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency. International Institute for Environment and Development, 44 Southampton Buildings, London, WC2A 1AP
#J-18808-Ljbffr
Facilities Office Co-ordinator
Central London The Organisation
The International Institute for Environment and Development (IIED) is a policy and action research organisation promoting sustainable development and linking local priorities to global challenges. We are based in London and work on five continents with some of the world’s most vulnerable people to strengthen their voices in the decision-making arenas that affect them. With more than 150 members of staff working with associates and partners around the world, IIED has been at the forefront of evidence-based policymaking in sustainable development for over 50 years. We are currently seeking an Office Co-ordinator to join our team on a full-time, permanent basis. The Benefits
Salary of £31,960 - £38,675 per annum, depending on experience 25 days' annual leave per year, increasing with service Closure between Christmas and new year with additional paid holiday 7.5% employer's pension contributions An employee protection scheme offering a flexible menu of benefits An interest-free season-ticket loan A cycle-to-work scheme offering tax savings on the cost of purchasing a bike for travel to and from work An employee assistance programme Enhanced maternity, paternity and adoption policies Enhanced sick pay entitlements, increasing with length of service Flexible working options Support for learning and development Compassionate leave up to ten days per annum Dependents leave Eye tests and glasses Therapy treatment This is an exciting opportunity for a proactive and detail-oriented office/project administrator with wide-ranging skills including Excel and finance admin and experience in IT to join our dynamic organisation. You’ll have the chance to directly contribute to our mission of promoting sustainable development and amplifying the voices of vulnerable communities worldwide, whilst further developing your skills and taking on a truly varied role. So, if you want to join an organisation committed to social and environmental justice across the globe, then apply today! The Role
As an Office Co-ordinator, you will manage the daily operations of our London office to ensure a safe, efficient, and welcoming environment for staff and visitors. Working closely with the Operations/Facilities Team, you will support the London Operations/Facilities Manager and the Edinburgh Office Co-ordinator in maintaining systems and procedures that uphold our operational standards and safety. Overseeing building and office services, you will manage health and safety protocols, maintain supplier records, conduct staff inductions and monitor office occupancy. You will act as the first point of contact for all office-related queries, manage reception duties and support logistical arrangements for internal and external events. Additionally, you will: Serve as a Super User for our IT systems, providing IT support and managing equipment Assist with finance and resource management tasks Collaborate with the Operations/Facilities Manager on environmental impact reporting Help deliver the Operations/Facilities Service Level Agreement Plan to the wider organisation About You
To be considered as an Office Co-ordinator, you will need: Experience in a similar service and administration, project manager and/or office support orientated role Experience providing support to financial administration processes Experience providing events support The ability to set up, implement and maintain office systems A Levels or equivalent qualifications or learning gained through work experience, short courses or formal training in similar administrative roles The closing date for this role is 1st October 2024. Other organisations may call this role Office Administrator, Office Manager, Project Manager, Administrator, Admin Assistant, Office Assistant, Operations Co-ordinator, Receptionist, or Secretary. Although IIED is a hybrid working organisation, this role is office based, Monday to Friday and you are expected to be working from the office most of the time. IIED is a Global organisation that serves the Global Majority. We are committed to equity of opportunity, to being fair and inclusive, and to being a place where all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in IIED’s workforce including members of minority groups and those with lived experience of the work we do. Even if you don't satisfy all the criteria, we still encourage you to apply, as we will offer training and development to upskill the right candidate for the role. So, if you’re looking for an impactful new role as an Office Co-ordinator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency. International Institute for Environment and Development, 44 Southampton Buildings, London, WC2A 1AP
#J-18808-Ljbffr
