Executive Assistant

Executive Assistant focuses on overseeing progress of meeting logistics delegated to ac e.g. room set-up, refreshments, av etc.

What the role involves

• Overseeing progress of meeting logistics delegated to AC e.g. room set-up, refreshments, AV etc.
• Supporting limited personal and partnership administration with external advisor activity e.g. charities, Boards etc.
• Document creation and amendments of smaller scale, delegating to AC and/or Global Centre as appropriate.
• Maintaining effective document/email management and matter filing systems via iManage.
• Provide client and matter relationship support such as client contact, arranging and attending meetings, taking minutes, producing actions.
• Maintain holiday charts for matter/project teams.

Skills and requirements

• Confident and professional manner with the ability to build strong relationships with stakeholders, clients and others.
• A degree of flexibility around working hours is expected with this role.
• Maintain all requirements to protect confidential client and firm information.
• Ensure all activities and duties adhere to risk and compliance requirements.

Confirmed role details

• Utilise Salesforce to maintain client contacts and client programme activities, and track deal activity.
• Support with 1st stage draft pitch documents, working with the pitch team as required.
• Ensure CVs, biographies and social media profiles are maintained.